Board members present:

Chairman Olson, Vice Chair Riddle, Bowman, Feithen, Hanson, Leoni, Pettit, and Suppeland.

Guests Present: Chief Don Thomas, Sycamore Police Department; Chief Lannie Russell, DeKalb Fire Department, Lt. Al Newby, DeKalb County Sheriff's Police, Brent Tillman, DeKalb Police Department; Jim Feyerherm, Starved Rock Communications, Glenna Johnson, Geo-Comm;  

Also Present: Christine Johnson, DeKalb County Treasurer; Charles Kross, Coordinator

Chief Feithen introduced and welcomed Lannie Russell, the new Fire Chief at the DeKalb Fire Department.

Chairman Olson called the meeting to order at 7:31 AM

AGENDA

The Chairman asked for any amendments to the agenda.  There were none.  A motion to approve the agenda was made by Feithen and seconded by Leoni . There was no discussion.  The motion passed. 

MINUTES

            Bowman noted that the minutes of June 5^th did not indicate that a roll call vote was taken on the Fire Station lock box motion.  A motion to approve the minutes of the June 5 meeting as corrected, was made by Riddle and seconded by Feithen. The motion passed. 

OLD BUSINESS:

§         Treasurer’s Report:

            A motion to approve the Treasurer’s Report, as presented, was made by Hanson and seconded by Suppeland.  The motion passed.

§         Bills:

            Verizon                                                                                                140.70

            Verizon                                                                                               9916.93

            Verizon                                                                                                337.50

            Verizon                                                                                                  36.53     

            Verizon                                                                                                  33.76

            Verizon                                                                                                  71.25

            Verizon                                                                                                 369.62

            Verizon                                                                                                   29.09

            Powerphone                                                                                         398.00

            Rock River Service                                                                             3036.14

            Language Line                                                                                       198.00

            Sprint                                                                                                     12.68

            Charles Kross - NENA Reimbursement, mileage, misc.                         974.01

            AT&T                                                                                                    17.14

            Starved Rock Communications- fire radio                                                75.00

            PowerPhone                                                                                          199.00

           Ben Suppeland - NENA Conf. exp                                                         160.61

           Rock River - Sandwich                                                                           303.25

Total                                                                                $16,309.21

A motion to pay the bills was made by Hanson and seconded by Bowman.  A roll call vote was taken: Bowman  Y  Feithen   Y Hanson Y Leoni Y  Pettit  Y Suppeland  Y Riddle Y Olson Y.   The motion passed unanimously.

§         Lock Box Procedure - Lt. Newby has given Kross the DeKalb County Sheriff's Police procedure for lock-boxes.  Kross will contact other agencies to see what they have.  This may be a mute point in the near future.  The ICC is contemplating eliminating the requirement for lock boxes.

§         Phase II Mapping - Additional demonstrations will be set up with MicroData and GeoComm.  Tentative dates will be Wednesday July 17 and July 31 at 7:30 AM.  Locations and other information will be distributed as soon as it is determined.

§         DeKalb County Sheriff's Police/Sycamore/Genoa combined communications - Hanson made a motion to accept the Resolution he presented at the May 1, 2002 meeting.  The basics are that the DeKalb County Sheriff's Police would assume dispatch services for Sycamore Police Department and the Sycamore Fire Department.  The ETSB would grant to the DeKalb County Sheriff's Police $116,000 over and above the $53,000 already being granted.  The specifics are hereafter laid upon the minutes:

E-911 BOARD RESOLUTION

            WHEREAS, much discussion has occurred over many years regarding the potential benefits of consolidating the number of Public Safety Answering Points (PSAPs) in DeKalb County for Emergency 911 calls, and

            WHEREAS, studies have been conducted to look at the feasibility of a consolidation and the results have been varied, but no conclusive plan has previously emerged to perfect such consolidation of PSAPs that was economically and operationally feasible, and

            WHEREAS, DeKalb County Government has now once again reviewed the research data and revisited many of the issues that emerged in previous studies and has now developed a plan which would allow the County to expand the Sheriff’s Communication Center for the purposes of having the ability to incorporate the functions of all five of the PSAPS in DeKalb County, and

            WHEREAS, said plan allows for it to (a) be incrementally implemented over a several year period until all PSAPS are accommodated, or (b) be partially implemented if some of the five PSAPS desire not to participate, and

            WHEREAS, the Emergency Telephone System Board (E-911 Board) has reviewed the plan proposed by DeKalb County Government on May 1, 2002 and does endorse the plan and recommends that it should be implemented, and

            WHEREAS, it is recognized that a cornerstone of the plan is that the E-911 Board would need to annually fund the following two components of the plan and that said funds are available:

1.            An amount of money equal to the salary, benefits, and expenses of a full-time, mid-level Dispatcher and Sergeant (50% each) with the rationale being that a full time fire dispatch console for 24 hours per day, 7 days per week requires 5 full-time personnel and the County property tax levy currently only covers 4 full-time fire dispatchers for the one 24/7 fire console.

2.            An amount of money equal to the salary, benefits, and expenses of one mid-level Sergeant with the rationale being that a large percentage of the volume of increased dispatching traffic into the Sheriff’s Communication Center is the result of wireless 911 calls and that added staffing for that call volume is warranted.

            NOW, THEREFORE, BE IT RESOLVED by the E-911 Board that said Board does hereby endorse the plan proposed by DeKalb County Government for the potential consolidation of the five PSAPs in DeKalb County and commits itself to a minimum of five years to fund said plan beginning on July 1, 2003, subject to the County possessing at least one signed contract for PSAP services prior to that date, at an annually adjustable amount of, from the two items listed above: (1) $79,000 plus  (2) $90,000 equals  (3) a total of $169,000.

Passed this _______ day of _________, 2002 by a _________________ vote.

______________________________, E-911 Board Chairman                   

            Riddle seconded the motion.  Discussion followed.  Hanson said that he feels the proposal is a viable solution, and the costs should be looked at as in investment towards a county-wide consolidation opportunity.  Suppeland said that when the Board was first formed and 911 was established in DeKalb County, the laws did not allow the Boards to pay for dispatching salaries.  Had that option been available at the time, he believes that there would have been consolidation.  That was why the county ended up with multiple PSAPS.  The consultants have said that central dispatch would have been the best way.  This is an opportunity to go toward central dispatch.  This is one way to get if off the ground. 

                        There was no further discussion.  A roll call vote was taken.

            Bowman  Y  Feithen N  Hanson Y  Leoni N   Pettit N  Riddle  Y  Suppeland  Y Olson Y.   
The motion passed. Five Yeas, 3 Nays.

NEW BUSINESS

§         Participating Agency Requests - Waterman Fire Department requested authorization to purchase radios up to the total in their account.  Feithen made a motion to authorize the purchase.  Leoni seconded. The motion passed unanimously.   

§         PSAP Administrators' Report - No report.

§         Persons to be Heard from the Floor - No one.

§         Coordinator’s Report -

1.      WETSA Checks

                        $14,559.40 - December 2001 and catch up from 9/00 through 4/01

                        $17,413.17 - January, 2002

            2.  Sprint is supposed to be testing in a couple of weeks for Phase I.

§         Suppeland reported that he had attended some sessions at National NENA, which made him appreciate even more, the work done by the Telecommunicators.  He would like to see the board recognize them in some manner.

ADJOURNMENT 

  Suppeland moved to adjourn the meeting, and was seconded by Bowman.  The motion passed.   The meeting adjourned at 8:07 A.M. 

Respectfully submitted, 

______________________
Charles Kross, Coordinator