Chairman Steimel welcomed everyone and invited Mr. Ken Campbell, Facilities Manager to address the committee. Mr. Campbell had prepared a visual PowerPoint multimedia presentation. A report of his department for the quarter was detailed for the committee.

• Jail Zones have been completed
• Courthouse heating system is complete

• Mr. Campbell verifies maintenance logs and checks with rounds
• Task List reviewed each day so things don’t slip through the cracks
• Staff meetings every Wednesday of the week
• His staff includes: Jim Scheffers - Maintenance Supervisor, Lori Bradshaw -Secretary, Colleen Kissane - Duplicating Services, Jim Herrmann, John Dykes, and Len Ludtke - Maintenance, and Rodney Sturm - Cleaning Maintenance
• Safety concerns are routinely addressed

• All Maintenance Rooms now have logs
• Landscaping was bid out for the first time
• A/C for Recorder’s Office server room installed
• Adjustments are being made for phone line growth
• Computerized Task List was created by IMO
• Upgrading the County’s Key Pad Security System
• Contracted cleaning company is regularly informed of emerging issues
• Lori Bradshaw did a phone number audit and removed some old numbers from the County’s record
• County’s recently purchased property needed the sidewalks replaced and essential landscaping was completed
• The Legislative Center is slated for occupancy in late April. This week’s agenda includes installation of carpeting, painting, and completion of floor tile. Installation of a back-up sump pump, a water softener, and a generator will occur after construction is complete
• Mr. Campbell directed department heads to complete a survey of Central Plant performance. The overall evaluation reflected a forty-three percent and fifty-seven percent reported great to good service respectively. Improvements in all areas were up from last year’s survey

          Mr. Wilson asked about the progress and utilization of the storage buildings. Mr. Campbell referred the question to Mr. Hanson who said they were making great progress. The Highway Facility stores court records. The old records were housed in sliding drawers and are in the process of converting them, putting them in storage boxes and making them more efficient to use. He stated the job will be complete by the end of summer. The Legislative Center will hold its current, frequently used records using the same storage systems as the Highway Facility and Health Facilities and will use the other two storage buildings for seldom used records.

        Chairman Steimel thanked Mr. Campbell and said he had done a very nice job and was impressed. He said that after seeing the evaluation results, the department seems to be moving in the right direction. Mr. Campbell took time to acknowledge Jim Scheffers, Maintenance Supervisor as being instrumental in the department and rewards his motivation of other staff members.

        Mr.  Morreale asked if there were duplications in services by departments. He asked if IMO (Information Management Office) should handle the phone systems, programming the phones, creating log-ons, voicemail operation, software functions etc as opposed to it being a facility function. Mr. Campbell answered that there is a lot of troubleshooting that goes on with the operation. The two departments have met and held meetings to discuss the continuity when employees start and end their working relationship with the County. The phone switch is complicated and his department needs access to the system. The problem he sees is that two people doing the same thing on a switch could create a bigger problem than it would help. Mr. Hanson agreed that it was a area to watch so as to not duplicate services and understood the division of software functions and hardware functions as an indicator. IMO currently trains users for email, internet and intranet, and the phone system’s voicemail. Mr. Campbell ended his presentation and invited the committee on a conducted tour of the Legislative Center.

Respectfully submitted,

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Roger Steimel, Chairman

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Lisa K. Sanderson
Secretary