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DeKalb County, Illinois |
Minutes of the
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The regular monthly meeting of the Public Infrastructure and Development Committee of the DeKalb County Board met on Thursday, March 7, 2002, at 7:00PM in the Conference Room of the County Highway Department. Chairman Wilson called the meeting to order..
Committee members present were Chairman Wilson, Mr. McLaughlin, Mr. Sands, Mr. Hoffman, Mr. Smith, Mrs. Casella and Mr. Guehler. Ms. LaVigne was absent. Also attending was William Lorence, County Engineer..
APPROVAL OF MINUTES
Motion by Mrs. Casella to approve the February 7, 2002 minutes, seconded by Mr. Hoffman. Motion carried unanimously.
APPROVAL OF AGENDA
Motion to approve the agenda as printed and distributed was made by Mr. Smith, seconded by Mr. Sands. Motion carried unanimously.
LETTING RESULTS:
The first letting resolution presented was for six road district aggregate, spread on road, projects and one county-wide seal coat operation. Mr. Lorence explained that the six aggregate projects were road district projects only, the road commissioners accepted the low bids received and Mr. Lorence would recommend approval by the Committee. Regarding the seal coating project, this covers seal coating of both various County roads and some township roads as well. While there were several bidders who took out the proposal, only one bid was received and that was approximately 15% over the engineer’s estimate. The Department has spoken to other contractors and after taking several things into consideration, believe these higher costs can be substantiated and would recommend acceptance of the low bid. Mr. Sands expressed his concern that only one bid was received, noting that in the past the Committee has had to accept projects with only one bidder and he was concerned about this becoming too much of a norm.
Motion by Mr. Sands that the seal coating project be placed on a separate resolution in order to address it individually. Motion was seconded by Mr. Smith. Chairman Wilson called for a show of hands for approval of the motion to make the seal coating project a separate resolution. Voting aye were Mr. Sands, Mr. Smith, Mr. Guehler, Mr. Hoffman and Chairman Wilson. Mr. McLaughlin and Mrs. Casella voted nay. Motion carried.
Discussion continued regarding that, if the bid were rejected, it would be unlikely that more bidders would bid or that lower bids would be received. Additionally, should the county decide to reject the bid as it related to their project, they would in fact be rejecting the seal coating of various road district roads as well.
Motion to approve the resolution for the award of the six (6) road district aggregate, SOR, projects was made by Mrs. Casella, seconded by Mr. Guehler. Motion carried unanimously.
Motion to approve the award of the seal coating project to Road Oil Service was made by Mrs. Casella, seconded by Mr. McLaughlin. Chairman Wilson asked for a voice vote with the results beings: voting aye were Mrs. Casella, Mr. Guehler, Mr. McLaughlin, Mr. Hoffman and Chairman Wilson. Voting nay were Mr. Smith and Mr. Sands. Motion carried.
The next resolution presented was for the award of the contract to provide a new utility tractor to the Department. DeKalb Implement was the low bidder meeting specifications and Mr. Lorence recommended award.
Motion to approve the utility tractor resolution awarding the bid to DeKalb Implement was made by Mr. Guehler, seconded by Mr. Hoffman. Motion carried unanimously.
MOTOR FUEL TAX RESOLUTIONS:
Five resolutions were presented requesting the authorization of motor fuel tax monies from IDOT for these individual projects. The requests presented are as follows:
1) Resurfacing of Second Street in Malta in the amount of $22,470.00
2) Retrofitting the Peace Road traffic signals for battery backup in the amount of $25,750.00
3) Seal Coating of various County roads in the amount of $99,337.50
4) Resurfacing of Plank Road in the amount of $226,145.00
5) Striping of various County roads in the amount of $62,674.00
Mr. Lorence explained that the MFT funds requested will only pay a portion of each of the projects, with additional funding coming from Matching Tax funds.
Motion to address all five (5) resolutions through one vote was made by Mr. Smith, seconded by Mr. Sands. Motion carried unanimously.
Motion to pass the five resolutions as presented was made by Mrs. Casella, seconded by Mr. Smith. Motion carried unanimously.
COUNTY ENGINEER’S COMMENTS:
Mr. Lorence reviewed various County and road district projects with the Committee. Chairman Wilson noted that Mr. Roger Hopkins has asked for time to be on the agenda in April. Additionally, Chairman Wilson distributed an informational packet regarding the subject of extended snow removal by the County Highway Department. Chairman Wilson explained that he hoped this information would give the Committee members some data to consider and to discuss at the April meeting. Mr. Sands asked for time on the agenda in April to also address extended snow removal operations.
ADJOURNMENT:
Motion by Mr. Smith, seconded by Mr. Guehler to adjourn. The motion carried unanimously and the March 7, 2002 meeting of the Public Infrastructure & Development Committee so adjourned.
Respectfully submitted,
John A. Wilson
Chairman
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