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DeKalb County, Illinois |
Minutes of the
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The regular monthly meeting of the Public Infrastructure and Development committee of the DeKalb County Board met on Thursday, June 6, 2002 at 7:00 P.M. in the Conference Room of the County Highway Department. Chairman Wilson called the meeting to order.
Committee members present were Chairman Wilson, Mr.
Smith, Ms. LaVigne, Mr. Guehler, Mr. Hoffman, Mr. Sands, and Mr. McLaughlin.
Also present were William Lorence, County Engineer; Ms. Jan Hoadley
Highway Department Support Services Manager, Mr. Ray Bockman, County
Administrator, Greg Millburg of the Farm Bureau, Mike Keef, Highway Department
Employee and Patricia Vary, Candidate for County Board.
APPROVAL
OF MINUTES
Motion
made by Mr. Guehler to approve the minutes of May 2, 2002 and seconded by Mr.
McLaughlin. Motion carried
unanimously.
APPROVAL
OF AGENDA
Motion
to approve the agenda as printed and distributed was made by Mr. Hoffman and
seconded by Ms. LaVigne. Motion
carried unanimously.
INTERGOVERNMENTAL
AGREEMENT: MAPLE PARK SPUR
The intergovernmental agreement is between the
Illinois Department of Transportation, County of DeKalb and County of Kane.
This is a resolution authorizing a letter of intent for a property
transfer. This agreement was
approved by all parties approximately six years ago.
The resolution is formalizing that agreement. (A copy of the agreement
is on file in the Highway Department offices.)
A motion to approve the resolution was made by Mr. Sands and was
seconded by Mr. Hoffman. Motion
carried unanimously by a voice vote.
ENGINEERING
AGREEMENTS: WENDLER SURVEYING AND ENGINEERS:
Two preliminary engineering agreements with Wendler
Surveying & Engineering are for preliminary engineering services for the
replacement of two township bridges.
Mr. Lorence explained that we have been asked by two
Road Commissioners to participate in
the Township Bridge Program. One
is for a bridge on Gurler Road in Milan road district and the other is for a
bridge on Scout Road in Franklin road district.
Ms. Hoadley commented that the work on Scout Road has
been moved ahead since it had to be closed during the recent heavy rain storms
which we experienced. Mr. Lorence
stated that they were anticipating that it may be a problem and it did became
a problem, therefore, we need to “fast track” that one. Chairman Wilson asked about the use of the letters “PROP”
used on the first page of the preliminary agreement.
He inquired what they stand for? Mr.
Lorence responded that it stands for “proposed” structure number and the
other number used will be for the existing structure number.
The Chairman then pointed out that we are dealing with two issues in
the proposed resolution, one not to exceed $12,750. for the bridge located on
Gurler Road and the other one not to exceed $16,500 on Scout Road.
There being no further questions or discussion the Chairman called for
the question.
Motion to approve the resolution for the agreements for Gurler and Scout Roads was made by Ms. LaVigne and seconded by Mr. Guehler. Motion carried unanimously by a voice vote
EXTENDED
SNOW REMOVAL POLICY
Chairman Wilson stated that the Extended Snow Removal
Policy was tabled at last month’s meeting and asked if any members would like
to make any comments regarding the policy at this time.
Mr. McLaughlin asked if this policy has been instituted already?
Mr. Wilson responded that yes it has.
Mr. Lorence responded that it is in effect but will not be in force until
November. Mr. McLaughlin then asked who would respond to an emergency, is it the
Dispatcher or the Shift Commander? Mr.
Lorence stated that it would be the Shift Commander.
Mr. McLaughlin asked if there was a “DID” which is considered an
emergency, does the Shift Commander have to be on site to make that decision?
Mr. Lorence responded that the Shift Commander will not have to be on
site but will make the decision based on the reports given to him by his people.
Mr. McLaughlin also asked if we are paying for the CDL’s for the
Snowbirds?. Mr. Lorence stated that if we hire them we pay for their CDL
the same as we do for the union employees as negotiated in their contract.
Chairman Wilson then stated that since the “Extended Snow Removal Policy” is
just a decision on policy, no
further action needs to be taken by this committee. This will now be part of our
operations policy.
COUNTY
ENGINEER’S COMMENTS.
Mr. Lorence discussed the progress of current projects
and updated committee members on the status of upcoming projects.
Chairman Wilson asked about the status of the project
at the intersection of Route 72 and Glidden Road. Mr. Lorence stated the project is 99% complete, and there
have been no comments or reaction from the public.
Mr. Lorence commented that many of the county roads had to be closed
during the recent heavy rain storms which will result in some shoulder work
but all water has now receded and the roads are back to normal.
Mr. Lorence stated that with the retirement of Jan
Hoadley, her replacement, Wayne A. Davey, will begin on June 24. He added that
tomorrow Friday, June 7, from 11:00 to 2:00 we are hosting an open house to
honor Jan’s retirement and all are invited to attend. He announced that Jan has chosen a Flowering Pear tree to be
planted in her honor and it is scheduled to be planted here tomorrow.
The Committee agreed to hold a meeting for the purpose
of bid letting on June 19, 2002 in Conference Room East of the Administration
Building. The meeting will be held
at 7:00 P.M. prior to the regular June Board Meeting.
The Chairman announced that our regularly scheduled July meeting would
fall on the fourth of July, therefore we will In meet at 7:00 P.M. in the
Legislative Center on July 17, 2002, again, prior to the regular July County
Board Meeting.
ADJOURNMENT:
Mr. Hoffman moved to adjourn, seconded by Mr. Guehler.
Motion carried unanimously and the
June
6, 2002 meeting adjourned at 7:27 P.M.
Respectfully submitted
John Wilson
Chairman
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