DeKalb County, Illinois
	Minutes of the Planning & Regulations Committee August 28, 2002

The Planning and Regulations Committee of the DeKalb County Board met on August 28, 2002 at 7:30 p.m. in the DeKalb County Administration Building, Conference Room East. In attendance were Committee Members Robert Hutcheson, Roger Steimel, Howard Lyle, Veronica Casella, James Barr, Thomas Smith, and Marlene Allen, and staff member Paul Miller. Audience members included Diane Strand.

Mr. Hutcheson, Chairman of the Planning and Regulations Committee, called the meeting to order. He noted all committee members were present except Clifford Simonson.

 

Mr. Hutcheson noted one addition to the agenda, being consideration of a resolution to approve a contract for planning services for the Regional Planning Commission.

 

Mrs. Casella moved to approve the amended agenda, seconded by Mrs. Allen and the motion carried unanimously.

Mr. Hutcheson stated that the Regional Planning Commission had selected Land Vision, Inc. to provide planning services associated with the Unified Comprehensive Plan/model Unified Development Ordinance project. He stated that Land Vision has worked already with several communities in the County, which gave the Commission members more comfort with the firm than with others that were interviewed.

 

Mr. Miller explained that this is the major project for which the Commission was created. The County has already allocated $100,000 for the project in Fiscal Year 2002, and anticipates allocating an additional $100,000 in Fiscal Year 2003. Because the project is being funded by the County, the contract for the planning consultant requires County Board approval.

 

Discussion was held regarding the details of the contract, including: the fact that the maximum amount to be paid to the consultant is $175,000; that the amount cannot be raised unless addition tasks not included in the scope of work are added by the County; that the

principal persons from Land Vision to work on the project cannot be substituted without County approval; and that the scope of work includes specific tasks for each municipality.

 

Mr. Smith moved to approve the draft Resolution approving the contract for professional planning services for the Unified Comprehensive Plan/model Unified Development Ordinance project, seconded by Mr. Lyle, and the motion carried unanimously.

Mr. Hutcheson stated that the compensation being discussed for the Director of the Regional Planning Commission would be added to Mr. Miller’s salary as the Planning Director, but only so long as the Regional Planning Commission exists and is funded. If, in the future, the Commission ceases to operate or is no longer funded, the salary would be reduced by the amount indicated in the draft resolution. He stated that Mr. Miller and he had discussed this, and Mr. Miller agreed with the approach.

 

Mrs. Casella asked how much additional time Mr. Miller expected to devote to the Regional Planning Commission.

 

Mr. Miller explained that there is currently one additional night meeting a month, running from 7:00 p.m. to as late as 10:00 p.m. Materials and reports are prepared for this meeting. He anticipated that, as the Unified Comprehensive Plan project begins in earnest, there will be considerably more time devoted, as much as 10 additional hours per week. The "charette" meetings with each municipality alone will entail eight hours apiece. These meetings would take place on Saturdays. There will be numerous other meetings and materials to prepare.

 

_______________________________
Robert Hutcheson, Chairman
Planning & Regulations Committee

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