CALL TO ORDER

·        Chairman Olson called the meeting to order at 7:40 AM
 

ROLL CALL

·        Board members present:  Chairman Olson, Vice Chair Riddle, Feithen, Hanson, Leoni, Rosemier, Russell, and Suppeland.

·        Board members absent:  Bowman, and Pettit.

·        Guests Present: Lt. Al Newby, DeKalb County Sheriff's Police; Jim Feyerherm, Starved Rock Communications; Glenna Johnson, GeoComm; John Cremeans, GeoComm; Debby Lilley, Verizon.

·        Also Present: Christine Johnson, DeKalb County Treasurer; Charles Kross, Coordinator

AGENDA

The Chairman asked for any amendments to the agenda.  There were none. 

A motion to approve the agenda was made by Russell and seconded by Feithen. There was no discussion. The motion passed. 
 

MINUTES

A motion to approve the minutes of the September meeting was made by Hanson and seconded by Russell.  The motion passed. 
 

OLD BUSINESS:

¨      Treasurer’s Report: Treasurer Johnson reported that the checking account had built up to a level whereby the Board could transfer funds into the Money Market Account.

Feithen made a motion to transfer $125,000 from the checking account into the Money Market.  Russell seconded.  There was no further discussion.  A roll call vote was taken. Feithen  Y  Hanson  Y  Leoni  Y Riddle  Y  Rosemier  Y  Russell  Y  Olson  Y. The motion passed unanimously.   
 

A motion to approve the Treasurer’s Report was made by Feithen and seconded by Russell.  There was no discussion.  The motion passed.
 

§         Bills Not Previously Approved: There were none.

§         Bills:

            Verizon                                                                                                                         30.92 
            Verizon                                                                                                                  15,075.76 
            Verizon                                                                                                                        113.91 
            Verizon                                                                                                                          41.69 
            Language Line                                                                                                             133.70 
            Sprint                                                                                                                            13.01  
            Charles Kross -  mileage                                                                                              135.00  
            AT&T                                                                                                                           23.18 
            ALM Industries, Inc.                                                                                                1,950.00 
            APCO/NENA/ICC Conference Regis. - Kross                                                             99.00 
            Trust Price                                                                                                                   242.00 
            Communications Direct                                                                                                964.43 
            Communications Direct - Hinckley Pagers                                                                 1,200.00 
            DeKalb County Treasurer - Accounting fees                                                              6,000.00 
.            Dictaphone                                                                                                                  864.35 
            G&G Electric                                                                                                            3,040.77 
            PowerPhone                                                                                                                 600.00 
            NiComm LLC                                                                                                              425.00 
            DeKalb County Housing Authority - tower rent                                                              200.00 

                        Total                                                                                                          $ 31,152.72 

              A motion to pay the bills was made by Leoni  which was seconded by Hanson.  There was no discussion.  A roll call vote was taken: Feithen   Y Hanson Y  Leoni Y   Rosemier  Y    Russell Y  Suppeland  Y  Riddle Y  Olson Y.   The motion passed unanimously.
 

¨      Mapping Proposals - Kross said that there were eleven different companies requesting the RFP, however only three submitted.  GeoComm, SBC/Positron, and Verizon/MicroData submitted mapping proposals. 

              Kross presented a matrix with the following comparisons between the three: 1. Compliance with terms and conditions, 2. System description, 3. Hardware requirements, 4. Implementation Plan,  5.  Warranty/Maintenance, 6.  Training, 7.  Pricing, and 8. Options.

              The Board had additional questions, including; Would the company consider a multi-year maintenance agreement?  Would each PSAPP require its own computer, or could it utilize the CML Sentinel machine?  Can you supply the Board with a network diagram to enable them tobetter visualize your system and the existing system? Would the system you have proposed operate from 1 central server, a local server at each PSAP, independent work stations, or some other  configuration?  Will there be additional costs to us, from you, to interface with the existing OSSI and HTE cad systems?  Do you currently have any installations interfaced with HTE and OSSI?  What are the County's responsibilities?  Additionally, Verizon was asked to break out training and maintenance from their package, and list the software and hardware requirements for their product.  SBC was asked to upgrade their package to have 14 PSAPPs instead of 9. 

              Due to the volume of documentation to be considered, it was decided to have a special  meeting on Tuesday, October 14 at 7:30 AM, to go over the materials and the responses to the questions.
 

NEW BUSINESS

¨      The Budget Committee, consisting of Feithen, Hanson, Olson, Johnson, and Kross, will meet on October 15 at 1:00 PM, to prepare a budget for the next fiscal year.  They will report at the November meeting.
 

¨      Participating Agency Requests -

1.      Genoa Police Department seeks reimbursement for $470 for repairing and testing the city warning sirens. Feithen said to his knowledge the Board has never paid for sirens. Riddle asked that the bill be tabled until he can determine if the Board paid for Sycamore's changeover to the County system.  Feithen said that it was not Board's fault that the Villages made the changes.  Olson tabled the bill until Riddle reports back to the Board.

2.      Sycamore Fire – requested $450 for a frequency search on repeaters.

                        Feithen made a motion to approve the expenditure, Rosemier seconded.  A roll call vote                              was taken: Feithen  Y  Hanson Y  Leoni Y  Riddle  Y  Rosemier    Suppeland  Y Olson  Y.
 

¨      Persons to be Heard from the Floor - No one appeared.
 

¨      Coordinator’s Report - No report.

 

ADJOURNMENT

Rosemier moved to adjourn the meeting, and was seconded by Leoni.  The motion passed.   The meeting adjourned at 8:33 A.M.

Respectfully submitted,

 

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Charles Kross, Coordinator