CALL TO ORDER

Chairman Olson called the meeting to order at 7:30 AM

ROLL CALL

Board members present:

Chairman Olson, Feithen, Hanson, Leoni, Pettit, Riddle, Russell, and Rosemier.

Board members absent: Bowman & Suppeland

Guests Present:

            Lt. Al Newby, DeKalb County Sheriff's Police; Brent Tillman, DeKalb Police Department;

Jim Feyerherm, Starved Rock Communications; Glenna Johnson, Geo-Comm, Jim Tollakson, Verizon; Sheila Santos, Chris Arms, Joan Berkes Hanson of DeKalb Co. IMO.

Also Present: Christine Johnson, DeKalb County Treasurer; Charles Kross, Coordinator

AGENDA

The Chairman asked for any amendments to the agenda. Kross asked that Jim Feyerherm be added to new business, for a report on the remote fire radio sites.  A motion to approve the agenda as amended was made by Russell and seconded by Leoni.  There was no discussion.  The motion passed. 

MINUTES

A motion to approve the minutes of the May 5, 2004 meeting was made by Rosemier and seconded by Russell.  The motion passed. 

OLD BUSINESS:

¨      Treasurer’s Report: Treasurer Johnson presented the report from May 31.

A motion to approve the Treasurer’s Report was made by Russell, and seconded by Pettit.

There was no discussion. The motion passed unanimously.

·        Bills Not Previously Approved:   DeKalb County IMO had  presented a bill for $9,000 for the countywide maps.  Russell made a motion to approve the bill.  Pettit seconded.  A roll call vote was taken. Feithen  Y Hanson  Y  Leoni  Y  Pettit  Y  Riddle  Y  Rosemier Y Russell Y Olson Y.

·        Bills:

               Language Line                                                                                                   85.00

Verizon                                                                                                            133.10

Starved Rock Communications – Fire radio replace UPS                                  630.00

Starved Rock Communications – fire radio repair     -multiple                         4,121.25

DeKalb Co. Housing Author.                                                                            200.00

ATT                                                                                                                   25.17

Office Max                                                                                                         20.97

Sprint                                                                                                                 26.63

Dictaphone – DeKalb – new purchase                                                           2,205.00

Chuck Kross – office space expense                                                              1,920.00

Language Line                                                                                                    85.00

NENA – Conference registration                                                                      600.00

Kross – Conference advance                                                                            560.00

DeKalb County Government – IMO – mapping services                                9,000.00

Communications 2000 – pagers                                                                     1,200.00

PowerPhone – training                                                                                      436.00

Communications 2000 – pagers                                                                     1,200.00

                                     Total                                                                    $21,203.12

A motion to pay the bills was made by   and seconded by    .  A roll call vote was taken:  Bowman  Y   Feithen   Y   Hanson Y   Leoni  Y    Pettit  Y   Riddle  Y   Rosemier  Y  Russell  Y  Suppeland  Y  Olson Y.   The motion passed.

·        Mapping Project

1.      Training Schedule – Kross presented the partially filled schedule. Sandwich and DeKalb need to sign up.

2.      Berkes – Hanson reported that the county’s data had been sent to MicroData GIS and that everything seemed to be going well and on schedule.

3.      Jim Tollakson of Verizon said that Verizon would be willing to share the costs of the additional needed software.  Hanson asked if the support software could be purchased by the Board from another vendor.  Tollakson  said that was possible, however there are support issues.  Hanson said that IMO could do the support.  Tollakson said that there were issues beyond licensing, including responsibility for the system to operate properly.  Rosemier said he still could not understand why it was not included in the original agreement.  Russell moved to share the costs with Verizon, with the purchase of the support ware done by IMO.

Rosemier seconded. The motion was amended to include a further review by the Board, if the additional support software costs were within $500 of the Verizon offering.  The motion passed unanimously. 

·        Somonauk 911 Dispatch

Kross reported on the 911-dispatch problem.  He read two letters he had sent to Mayor Back, and one letter received from Mayor Back.  He reported that DeKalb County Sheriff's Police temporarily dispatch Somonauk Police Department.  The 911 calls have been temporarily rerouted to the DeKalb County Sheriff's Police PSAP.  Sheriff Scott has offered the Village of Somonauk, a contract for dispatch services.  If Scott’s PSAP is contracted, permanent routing will take place.

Feithen queried Hanson if Somonauk was paying the same amount as Sycamore.  Hanson said probably not and added that all the fees should probably be reviewed. Feithen said he has concern for the DeKalb Citizens who, in effect, are being double taxed.   Feithen said since 911 is paying some of the Telecommunicator costs, all the communities receiving those services should be billed. Hanson expressed concern that villages are adding housing to their towns with little or no additional Police services planned.  Olson said that his Mayor asked for a run down on costs for this very reason.

NEW BUSINESS

·        Feyerherm Fire Radio Report

Jim Feyerherm, of Starved Rock Communications, presented a letter to the Board reporting the results of a site tour and inspection of the Fire Radio sites, and recommendations.  The letter will be made a part of the minutes.  Feyerherm said that there is a lot of radio interference at the Kirkland site.  Rosemier asked if the wires were properly shielded.  Feyerherm said they were not.  He suggested the Board enter into an agreement with each of the communities to require shielding on any antennas put on their watertowers.  Riddle expressed concern that the affected City Councils do not seem to care about their community’s 911 services.  Feithen suggested a visit to each council to inform them of the needs of 911. 

Feyerherm also discussed the Somonauk site issues.  He said that there is a Village owned building close to the tower that could be used for the radio, similar to that in Waterman.  He said he would work with one of the Trustees that he knows about using it.

He also said that he would contact Ed Bowman to see about adding a roof vent to the Waterman site. 

¨      Participating Agency Requests -  Pettit reported that NIU’s printer is in bad shape.  They are requesting the Board to purchase an HP 1200 printer as it has for DeKalb County Sheriff's Police and DeKalb Police Department.  Feithen moved to approve the purchase.  Russell seconded.  There was no further discussion. The motion passed unanimously.

¨      PSAP Administrators' Report – No report.

¨      Persons to be Heard from the Floor – No one

¨      Coordinator’s Report – Kross reported that he will be leaving for the NENA conference on the 11^th and will not return until the 28^th.

ADJOURNMENT

Rosemier moved to adjourn the meeting, and was seconded by CL.  The motion passed.   The meeting adjourned at 9:04 A.M.

Respectfully submitted,

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Charles Kross, Coordinator