DeKalb County, Illinois

AD-HOC RULES
COMMITTEE

June 1, 2004

APPROVAL OF THE MINUTES

Moved by Mr. Van Buer, seconded by Mr. Steimel, and it was carried unanimously to approve the minutes of the May 2004 minutes.

APPROVAL OF THE AGENDA

Moved by Ms. Fullerton, seconded by Mr. Rosemier, and it was carried unanimously to approve the agenda as presented.

RULES DISCUSSION      

The committee decided to change the Ad-Hoc Rules committee, used to determine committee assignments after elections, to the Committee on Committees.   The committee also agreed that the number of members should remain at 6.

Mr. Rosemier suggested that some experience on a committee should be necessary in order to chair the committee.  Discussion followed and the committee agreed that a minimum of one-year experience on a committee should be required before one is allowed to chair the committee. 

The committee discussed how roll call votes should be handled.  After discussion the committee agreed to change the roll call vote structure so that the person who votes first shall change with every roll call moving forward alphabetically.

Mr. Johnson suggested putting minimums and maximums on committee size.  After discussion the committee decided that committees should be no smaller that 6 and no more that 9.

Mr. Steimel suggested that a person who serves as Chairman of one committee should not be allowed to serve as vice-chairman of another committee.  The committee agreed.  The committee also decided that the vice chairmanships should be assigned by the board Chairman during the committee assignment process. 

The committee decided that a proportional representation of chairmanships of committees would be a system that should be implemented. 

After this discussion it was decided that Mr. Johnson would draft language for the proposed changes and that the committee would vote on the final language at the next meeting.

Finally the committee asked Mr. Bockman to look into the possibility of adding a local bidding preference into our finance policy.  There was some question as to the legality of the issue. 

The next meeting will be on July 6, 2004 at 7:00pm

ADJOURNMENT

Moved by Ms. Fullerton, seconded by Mr. Steimel, and it was carried unanimously to adjourn the meeting.  Adjourned at 8:23pm

                                                          Respectfully submitted,

                                                          _________________________________
                                                          Eric J. Johnson, Chairman