The DeKalb Count Forest Preserve District Committee met Tuesday, October 19, 2004 at Sannauk Forest Preserve, at 6:00 p.m. Mr. Metzger called the meeting to order with Mrs. DeFauw, Mrs. Fauci and Mr. Gudmunson in attendance. Mr. Hannan was also in attendance.

APPROVAL OF MINUTES

 Moved by Mr. Gudmunson, seconded by Mrs. DeFauw, the minutes were approved. All members were in favor, motion carried unanimously.

APPROVAL OF AGENDA 

Moved by Mrs. Fauci, seconded by Mr. Gudmunson, it was carried unanimously to approve the agenda for the meeting.

FY 2005 APPROPRIATION ORDINANCE

 Mr. Hannan stated that the Forest Preserve Committee had reviewed the FY ’05 appropriation ordinance and levy and in October they would need to approve this to be placed before the Forest Preserve Commissioners in November. Moved by Mrs. Fauci, seconded by Mr. Gudmunson, it was approved unanimously by role call vote to recommend to approval of the FY ’05 appropriation ordinance to the Forest Preserve Commissioners. Four members voted yea, no member opposed.

Mrs. DeFauw asked what PHO Liability was. Mr. Hannan explained that this was personnel reserve money to cover costs if FP staff would decide to leave employment and this money would cover their remaining PHO’s.

FY 2005 LEVY ORDINANCE

 Mr. Hannan explained that the Levy comes from DeKalb County Property Tax money collected each year. He added that other revenue comes into the District through grants, shelter/camping rental fees, farming licenses, interest, Natural Resource Center fees, and donations. Moved by Mr. Gudmunson, seconded by Mrs. Fauci, it was carried unanimously to pass the Levy Ordinance to the Forest Preserve Commissioners in November.

FY 2004 YEAR END BUDGET AMENDMENTS 

 Mr. Hannan explained that some of the line items go over the budget and some under budget amounts each year. He explained that each year he prepares the budget transfer/amendments in November to best balance the budget for audit and have it approved by the Committee. He added that in November he will have more accurate balances, as balances owed for services are still being paid out of this fiscal year. Mr. Hannan reviewed the fund balances for Capital Contractual Services and Commodities and Services. Mr. Hannan reported the final figures for the  amendments approved by the Forest Preserve Committee in November will be placed on the desks of the Forest Preserve Commissioners at the November County Board meeting. 

 Mr. Metzger asked if there was an emergency fund if case a building such as the Natural Resource Center burns down. Mr. Hannan stated that the Forest Preserve District has insured the following: Afton House and Barn, McQueen Lodge and House, Natural Resource Center at Russell Woods, and the maintenance barn at Potawatomi Woods.

Mr. Metzger stated that it would be appropriate to place the year end budget transfer on the table in November so that the numbers could be the most accurate. Mr. Hannan stated he saw no problem with this as long as the Executive Committee is aware of the situation.

GENERAL DISCUSSION
 

Mr. Metzger stated that next month they would discuss memorials for Paul Nolan and Cliff Simonson and signage from the Highway Department.

Mr. Hannan stated that the “Notice of Truth in Taxation” would be published in the local paper, as is done every year.

Mr. Hannan stated that the Greenways and Trails plan is near completion. He added that in February or March the final plan would be ready to present, as local park districts, county board members, citizen’s etc. would be consulted as well.

Mr. Hannan added that FP staff has had many compliments from users this past Summer on beautiful, well maintained Forest Prerserve’s and trails. Staff is now busy wood splitting for winter shelter use  and getting ready for the winter season.(see attached montly reports).

Mrs. Fauci circulated Greenways and Trail Plan minutes and attachments. She also inquired to when the next volunteer event would be. Mr. Hannan stated not until spring.

ADJOURNMENT 

Moved by Mrs. DeFauw, seconded by Mrs. Fauci, it was unanimous to adjourn the meeting.

  ______________________________________

                                                          Chairman, Mr. Metzger

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