CALL TO ORDER

Chairman Riddle called the meeting to order at 3:37 PM

ROLL CALL

Board members present:

Chairman Riddle, Bowman, Feithen, Hanson, Leoni, Rosemier, Olson, Suppeland, and Young.

            Board members absent:

                        Russell

Guests Present:

Lt. Al Newby, DeKalb County Sheriff's Police;           Jim Feyerherm, Starved Rock Communications; Glenna           Johnson, Geo-Comm,.

Also Present:

Christine Johnson, DeKalb County Treasurer; Charles Kross, Coordinator

AGENDA

The Chairman asked for any amendments to the agenda. Kross requested adding a discussion of purchasing capital items, and of the Verizon maintenance agreement.   A motion to approve the agenda as amended was made by Olson and seconded by Leoni.   There was no discussion.  The motion passed. 

MINUTES

A motion to approve the minutes of the October 2006 meeting was made by Bowman and seconded by   Olson.  The motion passed.

OLD BUSINESS:

o       Treasurer’s Report:

A motion to approve the Treasurer’s Report was made by Suppeland, and seconded by Leoni.

There was no discussion. The motion passed unanimously.

o       Bills Not Previously Approved:   None

o       Bills:

A motion to pay the bills was made by Hanson and seconded by Olson.  A roll call vote was taken:  Bowman  Y   Feithen   Y   Hanson Y   Leoni  Y  Olson Y  Rosemier  Y    Suppeland  Y  Young  Y  Riddle  Y.   The motion passed.

o       Fire Radio reports 

Jim Feyerherm of Starved Rock Communications reported the following:

1.        The Sycamore radio tower should be on line by the December meeting.

2.        He found a problem with the control board in the High Rise USP, and repaired it.

3.        The Village of Somonauk is erecting a new water tower, due to be in service in 2008.  If the Board desires to maintain an antenna on it, it will cost in the neighborhood of $15,000 to $20,000 to replace equipment.

o       Future Planning of Board – discussion tabled

o       Budget Committee Report

Treasurer Johnson presented the budget document which the budget Committee developed at their October 26 meeting.  She explained the different aspects of the recommendations.  The Board will vote on it at the next meeting.

o       Part-time Personnel

Feithen said that the Board should try to hire a part time assistant within the next six months.  Kross said he is still looking for a location for an office.  The Verizon building is not available.  He will have a job description prepared for the Committee established by the Chair.  The Committee includes Suppeland, Leoni and Rosemier.

NEW BUSINESS

o       Participating Agency Requests -

o       PSAP Administrators' Report – No report.

o       Persons to be Heard from the Floor – No one

o       Coordinator’s Report – No report

o       Discussion of Capital purchases

Kross opened the discussion questioning if the PSAP recorders should be purchased by the PSAPs or by the Board.  The initial recorders were purchased by the Board, and the Board has paid the yearly maintenance agreements for them.  He said he did not remember if the replacements for the originals were paid in full by the Board, or taken out of the PSAP shares.  Olson said that he thought Sandwich’s was purchased by the Board.  Feithen said he thought that DeKalb’s was also paid in full by the Board.

This led to a discussion of new recorder purchases.  Young said that NIU PSAP was going to have to get a new recorder.  The cost is $15,653.99.  Young said that he would hope the Board would pay for it.  Feithen objected to the Board paying for all of it.  He reminded the Board that the revenue that NIU brings to the Board is only approximately 20% of the phones that they have.  Kross reminded the Board that about 5 years ago, NIU only had one out of ten telephones they owned were counted for revenue purposes.  This was because NIU is on a PBS system which doesn’t recognize each phone – only lines. By ICC regulations, only one out of ten lines were counted.  Five years ago, this ratio was changed to one out of five lines.  When the 911 system was originally set up, it was decided that NIU would only be eligible for the original equipment purchased, or any full system changes that were made.  The Board would not pay for new equipment.  When the line count regulations changed, that requirement was loosened somewhat.  Feithen said that the system hardware and software purchased in 1998 far outweighed any revenues brought in by NIU.  Young said that whatever the Board decided was alright, but NIU would prefer the Board pay 100%. Rosemier said that he felt a case could be made for a special need to protect the Board and the Citizens.  Suppeland agreed saying that the Board has the money, and it is an item needed.

 Feithen made a motion to pay up to 20% of the total cost of $15,653.99 for a recorder/call logger for the NIU PSAP.   Suppeland seconded the motion.  The Chair called for a voice vote. The motion passed – not unanimously.

Feithen then made a motion for the Board to pay $26,430 for the DeKalb PSAP recorder/logger.  Suppeland seconded the motion.  A roll call vote was taken.  Bowman  Y  Feithen  Y  Hanson  Y  Leoni  Y  Olson  Y Rosemier  N  Suppeland  Y  Young Y  Riddle  Y . The motion passed

The Chairman said that the Board needs to look into this process, and perhaps set up something like a Grant format for special needs.

o       Verizon Maintenance Agreement

Kross reported that Verizon did not bill the Board for the yearly Maintenance Agreement for the 911 system.  As a result no contract is in effect.  Usually it begins in January.  Since January, the Board has paid less than $5000 in maintenance.  Kross has contacted Verizon regarding this, but they have not yet responded.  The question remains, “Should the Board seek to continue with a Maintenance Agreement with Verizon?”  Kross will report at the next meeting.

ADJOURNMENT

Bowman moved to adjourn the meeting, and was seconded by Leoni.  The motion passed.   The meeting adjourned at 5:03 P.M.

Respectfully submitted,

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Charles Kross, Coordinator

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