CALL TO ORDER

Chairman Riddle called the meeting to order at 3:32 PM

ROLL CALL

Board members present:

Chairman Riddle, Feithen, Hanson, Leoni, Olson, Russell, and Suppeland.

            Board members absent:

                        Rosemier, Young, and Bowman .

Guests Present:

Lt. Al Newby, DeKalb County Sheriff's Police; Sgt. Lisa Miller, DeKalb Police Department;           Jim Feyerherm, Starved Rock Communications; Glenna Johnson, Geo-Comm,

Also Present:

     Christine Johnson, DeKalb County Treasurer; Charles Kross, Coordinator

AGENDA

     The Chairman asked for any amendments to the agenda. Kross asked that the IMO proposal be added, prior to the personnel discussion, a discussion of fixed assets, and the Verizon Maintenance Agreement.  A motion to approve the agenda as      amended was made by Leoni and seconded by Suppeland.  There was no discussion.  The motion passed. 

MINUTES

     A motion to approve the minutes of the October, 2007 meeting was made by Russell and      seconded by Hanson.  The motion passed. 

OLD BUSINESS:

Treasurer’s Report:

Treasurer Johnson presented the report for October.

A motion to approve the Treasurer’s Report was made by Suppeland, and seconded by Leoni.

There was no discussion. The motion passed unanimously.

Bills Not Previously Approved:   

1. Russell  requested that the Board reimburse the DeKalb Fire Department for the Conditioning of the Verizon dispatch lines from the DeKalb Police Department to the DeKalb Fire Department.  The cost was $485 and the reoccurring cost is $80.92.  Suppeland moved to approve the inclusion of the bill.  Leoni seconded the           motion.  The motion passed unanimously.

2. Annual NENA dues for Suppeland - $120.00.                                                            Russell moved to approve the expense.  Leoni seconded. The motion passed unanimously.

Bills:

A motion to pay the bills was made by Russell and seconded by Olson. 

A roll call vote was taken:  Feithen   Y   Hanson Y   Leoni  Y  Olson Y  Russell                          Y  Suppeland  Y    Riddle  Y.   The motion passed.

Fire Radio reports

Feyerherm reported that he had taken our VFIS Insurance Rep. around to the various sites                  of the Fire Radios.  He said that the Rep. will follow-up with a letter.  He also reported that                   the Paw Paw page out is ready to go and is awaiting their okay.  He said that the damage at the Genoa Water tower will be around $3300.

Chairman Riddle said the county MABAS does not qualify for the interoperability grant, which he investigated for the southern part of the county.

DeKalb County IMO Proposal for Replacing Coordinator.

The Board had been furnished with copies of a proposal for coordination of the ETSB,  submitted by Joan Berkes Hanson of the DeKalb County Information Management Office.  The proposal was for a 2 year pilot program, in which IMO would provide the necessary staff to replace the Board Coordinator.  This would be for a cost of $26,000, and would be provided with a team approach.  A copy of the proposal will be made a part of the minutes. Gary Hanson said that the proposal would cut costs and make more resources available, including personnel.  He said it would eliminate the problem of the Coordinator being on  leave and no one in the office.  He added that it would eliminate the need for office expenses.  Leoni said that he would like to look at the candidates first, and that if there was no one qualified to reexamine the proposal.  Russell and Suppeland agreed with Leoni.                       Olson said that he was willing to look at this for the future. Riddle said that he wants to have one “go to” person appointed by the Board, and responsible to only the Board. If  additional technological expertise was needed, it could be contracted out. Russell said he was more concerned about the Board’s legal requirements and the laws applying to 911 than the technical aspects.

Riddle said the proposal would be tabled.                                

Hanson asked if a representative from IMO could be interviewed with the other    candidates.  Riddle said that would be okay.

Personnel                              

Kross reported that there were 19 or 20 applicants for the Coordinator position.  He  suggested a short written test regarding 911 be given, in order to eliminate those with  inadequate experience or knowledge.  The Board consensus was to allow the committee to determine who will be examined and interviewed.

NEW BUSINESS

Disposal of Retired Fixed Assets

Kross requested that the Board issue a directive authorizing him to dispose of old 911            equipment Russell made a motion to authorize the Coordinator to dispose of used 911 equipment, no longer needed by the system.  Upon disposal, the Coordinator will submit a list of  equipment disposed of, and how it was disposed of.  Olson seconded the motion.  The motion passed unanimously.

Verizon Maintenance agreement

Kross informed the Board that a proposal for a maintenance contract, from Verizon had      been received by.  He said that the contract will include all of the equipment supplied by Verizon, as well as a guaranteed 4 hour maximum response time for problems. He asked  the Board for direction.  Russell said that the contract would be cheap insurance if a major problem arose.  Olson said it was worth it when his PSAP was hit by lightning.  Verizon just replaces the equipment.   Russell moved to authorize the contract agreement.  Suppeland seconded the motion.  There was no further discussion.  The motion passed unanimously.

Participating Agency Requests – None

PSAP Administrators' Report –

Telecommunicator Jean Sandman of the DeKalb PSAP was one of 9 Telecommunicators                  nominated for Telecommunicator of the Year at the IPSTA conference.

Persons to be Heard from the Floor – No one

Coordinator’s Report – No report

ADJOURNMENT

Olson moved to adjourn the meeting, and was seconded by Leoni.  The motion passed.   The meeting adjourned at   4:17 P.M.

Respectfully submitted,

Charles Kross, Coordinator

ATTACHMENT A 

1.         Introductory Letter from Joan Berkes Hanson for a proposal for Coordination of the ETSB

2.         The Proposal

3.         “Attachment A” of the Proposal

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