A meeting of the Highway Committee of the DeKalb County Board met on Thursday May 3, 2007 at 6:00pm in the Conference Room of the DeKalb County Highway Department, DeKalb, Illinois.  

Vice Chair Augsburger called the meeting to order at 6:00pm.  Committee members present were, Mr. Anderson, Mr. Gudmunson, Mr. Stoddard, Mr. Stuckert and Mr. Walt.  Also present were Mr. Lorence, County Engineer and Wayne Davey-Support Services Manager, Highway Department.

APPROVAL OF MINUTES:

Motion made by Mr. Stuckert and seconded by Mr. Anderson to approve the minutes of the regular April 5, 2007 meeting.  The motion to approve the minutes carried unanimously.

APPROVAL OF AGENDA:

Motion made by Mr. Stoddard to approve the agenda and Mr. Walt seconded this motion.  The motion carried unanimously to approve the agenda as presented.

PUBLIC COMMENT:  There was no public comment. 

RESOLUTION TO AWARD PEACE ROAD SURFACE PROJECT AND 2007 COUNTY WIDE PAVEMENT MARKING PROJECT:

Mr. Lorence informed the Committee that bids were received for the surfacing of Peace Road from Wirsing Drive to Illinois Route 64.  Two bids were received for this project with Curran Contracting Company submitting the low bid meeting specifications. The low bid was for $626,428.60 and was under the Engineer’s Estimate.  This project will be completed under Section Number 07-00203-01-RS.  Mr. Lorence recommended that the bid be accepted.  Two bids were also received for the 2007 Pavement Marking project with Preform Traffic Control submitting the low bid meeting specifications.  The low bid was for $260,793.00 and was over the Engineer’s Estimate.  However, Mr. Lorence recommended that bid be accepted as all bids received were over the Engineer’s Estimate.  This project will be completed under Section Number 07-00000-02-GM for the County’s portion of this project.    A motion was made by Mr. Anderson and seconded by Mr. Stoddard to forward the resolution to the full County Board recommending the award of these projects to the lowest bidder meeting specifications.   The motion carried unanimously.          

MFT RESOLUTIONS FOR SECTION 07-00203-01-RS AND 07-00000-02-GM:

Mr. Lorence explained the County must pass a MFT resolution to authorize the expenditure of MFT funds on approved road projects prior to funds being expended.  For section 07-00203-01-RS the County will spend 60% MFT funds on the approved project with 40% coming from the Matching Tax fund.   For the 2007 Pavement Marking project the cost will be expended at a 50/50 split.  Mr. Lorence recommended that both MFT resolutions be considered for approval.  A motion was made by Mr. Walt and seconded by Mr. Gudmunson to forward both resolutions to the full County Board recommending approval.  The motion carried unanimously.        

CHAIR’S COMMENTS:           None

COUNTY ENGINEER’S COMMENTS: 

The Transportation Improvement Progress Report was provided to the Committee for their review.  The highlighted projects were discussed.  All the right-of-way has been acquired for the Shabbona Road Bridge.  The negotiator, appraiser and appraisal reviewer have been hired to acquire the needed right-of-way for the Cherry Valley Road Bridge.  Progress continues on the right-of-way acquisition for Glidden Road.  Work continues on the traffic signals for the Peace Road widening project and the design engineering is underway for the North Grove Bridge project.  Good progress is being made on the Suydam Road Bridge with 10% of the construction being completed. 

ADDITIONAL COMMENTS:   The National Association of County Engineers selected Mr. Lorence for the 2006 Rural County Engineer of the Year.  Mr. Lorence was presented this award in Milwaukee, WI last week at the National Convention.

ADJOURNMENT:

Vice Chair Augsburger inquired if there was anything else that needed to be brought before the Committee and hearing none asked for a motion to adjourn.  A motion was made by Mr. Anderson to adjourn and Mr. Stoddard seconded this motion.  The motion passed unanimously and the May 3, 2007 meeting was adjourned at 6:23p.m. 

Respectfully Submitted

Jerry Augsburger

Vice Chair