Minutes of the Board Meeting of

February 13, 2008

CALL TO ORDER

Chairman Riddle called the meeting to order at 3:32 PM

BOARD MEMBERS PRESENT:

Chairman Riddle, Vice Chair Leoni, Bowman, Feithen, Rosemier, Suppeland, and Young.

BOARD MEMBERS ABSENT:

            Hanson, Leoni (joined at 3:38), Olson, and Russell.

GUESTS PRESENT

Sgt. Lisa Miller, DeKalb Police Department; Jim Feyerherm, Starved Rock Communications; Glenna Johnson, Geo-Comm.

ALSO PRESENT

Christine Johnson, DeKalb County Treasurer; Charles Kross, Coordinator

AGENDA

The Chairman asked for any amendments to the agenda.  Treasurer Johnson asked to add a quarterly report on the Board’s financial status, a Budget amendment resolution, and Riddle added hiring the new coordinator.  A motion to approve the agenda, as amended, was made by Rosemier and seconded by Bowman. There was no discussion.  The motion passed. 

MINUTES

A motion to approve the minutes of the January 9, 2008 meeting was made by Rosemier, and seconded by Young.  The motion passed. 

A motion to approve the minutes of the Executive Session of the January 9, 2008 meeting was made by Rosemier and seconded by Bowman.

OLD BUSINESS:

      Treasurer’s Report:

The Treasurer presented the monthly report, as well as the Financial Status report.

A motion to approve the Treasurer’s Reports was made by Rosemier and seconded by Young.

The motion passed.

         Bills Not Previously Approved:

Expense request for Sheila Santos of IMO to attend the National NENA conference - $595

MABAS Dispatcher Conference - $190

A motion was made by Riddle and seconded by Rosemier to approve the expenses and add to the bills. The motion passed unanimously.

Bills:

DISCUSSION:    Feithen brought up the topic of the cost of loggers/recorders.  He suggested that the Board take a closer look at these costs in the future.            

A motion to pay the bills was made by and seconded by.  A roll call vote was taken:  Bowman  Y  Feithen   Y Leoni Y  Rosemier  Suppeland  Y  Young  Y  Riddle Y .

         Fire Radio Reports

Jim Feyerherm had three reports.

1.      Microwave radios are currently on the 5.8 GHZ radio channel.  The FCC has opened up the 4.9 GHZ channel for public safety use only.  Currently pagers, ISPs, cell phones, and others are using the 5.8.  They are not allowed on 4.9.  There is no one currently on the 4.9 in DeKalb County.  The new radios would also allow some monitoring abilities of the system that is not currently available.  Feyerherm is recommending that the Board replace the 5.8s with 4.9 GHZ micro link radios for the County wide fire dispatch.  He recommends that the DeKalb to Kirkland and DeKalb to Waterman links be the first ones to be replaced.  A brief discussion ensued regarding the need put out an RFP and bidding process.  Some felt that since these would be replacement radios it was not necessary.  Chairman Riddle tabled the discussion until the next meeting, during which time the legalities could be investigated.

2.      Feyerherm then presented a report on placing Generators at the Fire Radio tower sites.  The cost would be between $35,000 and $40,000 for the 5 generators. Feyerherm suggested a more realistic approach would be to install an alarm at each site, which would then prompt the local Fire Department to respond to the site and utilize their generators.  Feithen suggested that if the Fire Departments didn’t have generators, the Board might be able to provide them.  It was recommended that the local Fire Departments be contacted and determine their opinions.

3.      VFIS  report.  Feyerherm presented written responses to the VFIS questionnaire regarding bonding and grounding of the 911 equipment.  He told the Board that it would cost $7837 to get all of the sites up to the level of safety requested by the inspector.  This cost would not include the cost of the recommended fire extinguishers.  The Coordinator will try to purchase those locally. 

Riddle made a motion to hire Starved Rock Communications to get the sites fixed to the recommended level.  Suppeland seconded the motion.  Discussion centered on the fact that we have suffered a number of lightning strikes which have been recompensed by VFIS.  The general feeling was that the Board should try to do what they requested.  A voice vote was taken and the motion passed.

         Personnel

A motion was made by Rosemier and seconded by Feithen to hire Glenna Johnson as the new ETSB Coordinator, under the terms of employment that were agreed upon.  There was no discussion.  The motion passed unanimously.   Kross said he will be available to assist in the change.

NEW BUSINESS

      Resolution for Amended Budget

Treasurer Johnson presented the Resolution for an Amended Budget, which was necessary because of the change in the Board’s fiscal year to the calendar year. 

Rosemier moved to accept the resolution, and Bowman seconded.  A roll call vote was taken.  Bowman  Y  Feithen Y   Leoni  Y  Rosemier  Y  Suppeland  Y  Young  Y. and  Riddle  Y 

      Participating Agency Requests –  none

      PSAP Administrators' Report -  none

      Persons to be Heard from the Floor -

Glenna Johnson reported on the Region III NENA meeting.

1.      Verizon will have their tariff for release this year.

2.      Verizon will be taking the 911 system off of the CML router in DeKalb, and putting it on the DMS routers in Bloomington.

3.      APCO/NENA have developed some PR brochures for 911, which will soon be available to us via internet.

4.      The Illinois Department of Public Health is going to offer classes for certification requirements for PSAPs and Telecommunicators.

      Coordinator’s Report -

Kross indicated that as soon as Glenna was up to speed, he would be going to FL, but available via internet and cell phone.

ADJOURNMENT

Rosemier   moved to adjourn the meeting, and was seconded by Bowman.    The motion passed.   The meeting adjourned at  4:51 P.M.

Respectfully submitted,

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Charles Kross, Coordinator

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