November 5, 2008

CALL TO ORDER

Chairman Riddle called the meeting to order at 3:35 PM.

BOARD MEMBERS PRESENT:

Chairman Riddle, Leoni, Feithen, Hanson, Harrison, Olson, Suppeland.

BOARD MEMBERS ABSENT:

            Bowman, Mitchell, Rosemier

GUESTS PRESENT

Al Newby, DeKalb County Sheriff Department; Lisa Miller, DeKalb Police Department, Feyerherm, Starved Rock Communications,

ALSO PRESENT

Christine Johnson, DeKalb County Treasurer; Glenna Johnson, E911 Coordinator

AGENDA

The Chairman asked for any amendments to the agenda.  The motion was made by Olson and seconded by Leoni to approve the agenda.  The motion passed.

MINUTES

A motion to approve the minutes of the October 1, 2008 meeting was made by Suppeland and seconded by Harrison.  The motion passed. 

Treasurer’s Report

·        Monthly Treasurers Report- was presented and discussed.

• A motion to approve monthly report was made by Olson and seconded by Feithen.  Motion passed.

·        Bills Not Previously Submitted:

• A bill was presented at the meeting:

  •             IPSTA Registration for County- Ben Suppeland- $268.06

• A motion to approve monthly report was made by Harrison and seconded by Feithen.  Motion passed.

Bills:

A motion to pay the bills was made by Feithen and seconded by Leoni.  A roll call vote was taken:              Chairman Riddle- Y, Leoni-Y, Feithen-Y, Hanson-Y, Harrison-Y, Olson-Y, and Suppeland-Y.

·        Harrison provided a quote for work to be done on the Fire Dispatch System for DeKalb Fire Department for the amount of $1195.00.  A motion to purchase was made by Suppeland and seconded by Feithen.  Motion was approved.

Old Business

·        Fire Radio Reports

o       Feyerherm reported the following: 

-         Kingston has reported experiencing pager coverage issues.  The ETSB tasked Feyerherm to check the coverage issue out and report back to them.

-         Feyerherm discussed the Narrow banding requirements for 2013. Feithen mentioned that he felt that the 911 Coordinator should be the lead in the process.  Feyerherm requested that he be involved in the process also.

-         Somonauk Tower- this installation is not complete. The tower is still being painted.  This is to be competed in November.

-         There was an outage at the Somonauk tower.  Mice had chewed through a wire and therefore caused an outage.

-         Microwave line between Kirkland and DeKalb is complete. 

·        MABAS

o       Feyerherm reported the following: All hardware is installed with one exception that some hardware needs to be installed at the Sheriff Department PSAP. Feyerherm stated that would be installed by the end of November.

·        Private Switched ALI (PS ALI)

o       G. Johnson reported that she is still working on the letter. G. Johnson also attended a webinar about this issue on October 30, 2008.  There are many systems that are trying to address this issue.

NEW BUSINESS

• Discussion on Financing the County PSAP Phone System-

  • Sheriff Scott and Chief Deputy Hickey requested that the board purchase a new phone system for the PSAP since they could not move to the new county phone system since the current 911 system can not interface to the new county phone system.  The current phone system can not be updated and is obsolete.  There was a motion made by Olson to purchase the system at the amount not to exceed $35,000.00 and seconded by Feithen.  Motion passed.  This purchase would fall in the 2009 budget since the install will not be complete until January 2009.

• TDD Keyboards-

  • G Johnson mentioned that there are four TDD keyboards that can not be repaired and need to be junked.  Johnson requested a motion to properly dispose of the TDD keyboards and remove them from the 911 equipment inventory. Motion was made by Olson and seconded by Ben Suppeland. Motion passed.

• Participating Agency Requests –  none

• PSAP Administrators' Report –

  • G. Johnson reported the last meeting was held 10/08/08.  Next meeting will be November 12, 2008 at noon; location will be at Glenna’s Office.

• Persons to be Heard from the Floor -  

  •             Chief Feithen had asked that G Johnson investigate what systems in Illinois went to Referendum and also report what the outcome was in the elections.

• Coordinator’s Report – Johnson reported the following:

  • Verizon-

    • Billing- Johnson reported that Verizon will be issuing a credit of $6516.84.

    • Verizon will move to a new Router - 1^st quarter 2009, DeKalb will be the first county to move to the new DMS 100 router away from the ECS1000 router for selective routing only. The CML ECS1000 will still be used as an ANI/ALI controller to feed our positions at our PSAPs.

    • New Tariff- Verizon will be filling a new tariff in 2009.  They stated that this was to recover the costs for the changes that they have made to their infrastructure and will be making in the future.

    • MSAG Issue- minor issues

    • microDATA- - still waiting on report from them.  They did provide pricing for an upgraded to the existing map software and for a NG911 PSAP System

    • Special Comments- Verizon discontinued ALI storage in the DeKalb central office and has moved the database to two remote Verizon sites. This move was done on 10/30/08.  The existing data will be pulled but another system will need to be used in the future.

    • Wireless Carrier Issue- AT&T installed new trunks as of 10-17-08

    • INENA  Conference update- Johnson attended the conference and reported the following:

      • Verizon User Group- they announced the proposed tariff filing. Johnson explained the tariff process.  Verizon also had a product demo dealing with Cisco Communications Interoperability Solution during this user group.

      • Vendor Displays- She visited the booths in the vendor area during the opening reception and all of Monday talking to seventeen NG 911 vendors about equipment or existing equipment vendors.  The approximate costs for a new system could be as high as $500,000.00 for the hardware and software and that does not include the network one time charges and recurring monthly charges.  One vendor quoted that they could provide a hosted system at the cost of $1500.00 per position. One vendor has provided GSA pricing for the system.

      • NENA Sessions- Johnson attended six NENA sessions/meetings during the conference

      • Vendor Presentations- Johnson attended two presentations with vendors dealing with NG911.

ADJOURNMENT

Olson moved to adjourn the meeting, and was seconded by Leoni.    The motion passed.   The meeting adjourned at 4:33 P.M.

Respectfully submitted,

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Glenna Johnson, Coordinator

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