DRAFT
HIGHWAY COMMITTEE
December 3, 2009
A meeting of the Highway Committee of the DeKalb County Board was held on Thursday December 3, 2009 at 6:00pm in the Conference Room of the DeKalb County Highway Department, DeKalb, Illinois.
Chairperson LaVigne declared the Public Hearing open to hear and receive comments concerning the recommendation to rename the north/south portion of the new Bethany Road Extension to the “John Huber Parkway” at 6:00pm. Chairperson LaVigne asked all people present who desired to speak to come forward. No persons present came forward and the Public Hearing was declared closed by Chairperson LaVigne at 6:01pm.
Chairperson LaVigne called the meeting to order at 6:02pm. Committee members present were Vice Chairperson Augsburger, Mr. Emerson and Mr. Gudmunson. Also present were Mr. William Lorence, County Engineer, Wayne Davey, Support Services Manager, Jim Quinn, Operations Manager and Gregg Millburg, Farm Bureau.
APPROVAL OF MINUTES:
Motion made by Vice Chairperson Augsburger and seconded by Mr. Gudmunson to approve the minutes of the regular October 1, 2009 meeting. The motion to approve the minutes carried unanimously.
APPROVAL OF AGENDA:
Motion made by Mr. Gudmunson to approve the agenda and Vice Chairperson Augsburger seconded this motion. Discussion followed to amend the agenda to add a new item five, a resolution to recommend the renaming a portion of Bethany Road to the John Huber Parkway. The motion to approve the agenda as amended carried unanimously.
PUBLIC COMMENT: None
RESOLUTION #R2009-66 AUTHORIZING THE COUNTY TO ENTER INTO A LOCAL AGENCY AGREEMENT FOR STATE PARTICIPATION FOR THE RESURFACING OF PERRY ROAD:
Mr. Lorence explained that the Perry Road resurface project from Illinois Route 23 east to the Pierce Township Hall has been approved for State Emergency Repair Program (ERP) funding. Senator Burzynski and Representative Pritchard recommended that $400,000.00 be allocated toward this project. In order to secure this funding the County must enter into an agreement with the State. The cost of this project is estimated to cost $675,000.00 with the County’s share set at $275,000.00. The proposed resolution will authorize the Chairperson to sign the agreement as presented. Mr. Lorence recommended the Committee forward the resolution recommending approval. A motion was made by Vice Chairperson Augsburger and seconded by Mr. Gudmunson to forward this resolution to the full County Board recommending approval. The motion carried unanimously.
AWARD RESOLUTION #R2009-67 FOR THE 2010 GENERAL COUNTY LETTING:
Mr. Lorence explained that every year the County receives bids from local vendors to lock in prices for maintenance materials used throughout the year by the County as well as the 19 Road Districts. These bids were received on December 1st and the County awards to all bidders with the exception of liquid calcium chloride and hot poured rubber-based crack sealer. These are awarded to the lowest bidder meeting specifications. The County Engineer explained the prices were similar to last year for the hot-mix patching and aggregates with increases in the calcium chloride and crack sealer. Crack sealer had not been ordered for the past three years so that explains the 12% increase for that item. Mr. Lorence recommended the Committee forward this resolution recommending approval. A motion was made by Vice Chairperson Augsburger and seconded by Mr. Gudmunson to forward this resolution to the full County Board recommending award. The motion carried unanimously.
MFT RESOLUTION #R2009-68 FOR 2010 SALARY AND EQUIPMENT RENTAL AND MFT RESOLUTION #R2009-70 FOR 2010 WINTER MAINTENANCE MATERIALS:
The County Engineer explained that as in years past, during the 2010 Budget process, MFT funds were designated to once again cover part of the salary costs for maintainers while they are performing maintenance functions on the County’s roadway system. Like funds were also designated to cover equipment purchases by the County renting its equipment back to the County and being reimbursed for that use. The County will also be utilizing MFT funds again this year to purchase winter maintenance materials. In order for MFT funds to be expended, the County must first authorize the expenditures by way of a County Maintenance Resolution. This resolution is then sent to Springfield for the funds to be authorized to be spent toward the authorized project. Resolutions R2009-68 and R2009-70 satisfies this requirement and Mr. Lorence recommends the Committee forward both resolutions to the full County Board recommending approval. A motion was made by Mr. Gudmunson and seconded by Vice Chairperson Augsburger to forward both resolutions to the full County Board recommending approval. The motion carried unanimously.
AWARD RESOLUTION #R2009-69 FOR THE REPLACEMENT OF ONE TANDEM CAB AND CHASSIS:
Mr. Lorence stated bids were received and opened on December 1, 2009, at the Highway Department for the scheduled replacement of one tandem cab and chassis. Two bids were received for this item and the County Engineer recommended award to the second lowest bidder. The low bidder did not meet specifications as well as not being able to have the cab and chassis delivered until after August 2010. This late arrival of the cab and chassis would seriously reduce the likelihood that this truck would be available for the 2010-2011 snow removal season. Mr. Lorence recommended the Committee forward this resolution to the full County Board recommending approval. A motion was made by Mr. Gudmunson and seconded by Vice-Chair Augsburger to forward this resolution to the full County Board recommending award. The motion carried unanimously.
RESOLUTION #R2009-71 AUTHORIZING THE RENAMING OF THE NORTH/SOUTH PORTION OF BETHANY ROAD EXTENSION TO THE JOHN HUBER PARKWAY:
The Bethany Road extension has now been completed by DeKalb Road District to Illinois State Route 38. The City of DeKalb has named that portion of this road within the City limits the John Huber Parkway. In order to reduce any confusion regarding the 911 emergency response system, it seems prudent to ensure the entire north/south portion of this roadway be named the same. Currently there are no residents or businesses located on this roadway that would be affected by this recommended change. Therefore, the County Engineer is recommending that portion of Bethany Road from the DeKalb City Limits north to a point within Township 40 North, Range 4 East of the Third Principal Meridian of DeKalb County, Illinois to the east line of Section 8, be renamed the John Huber Parkway. A motion was made by Mr. Emerson and seconded by Vice-Chair Augsburger to forward this resolution to the full County Board recommending approval. The motion carried unanimously.
CHAIR’S COMMENTS: None
COUNTY ENGINEER’S COMMENTS:
The Transportation Improvement Progress Report for October/November was provided to the Committee for their review. The highlighted projects on the report were discussed. Perry Road is moving forward with the Local Agency Agreement being forwarded tonight by the Committee. Preliminary Engineering is progressing on the Kane Road culvert project as well as Old State Road Bridge, Five Points Road Bridge, Coltonville Road Bridge and Base Line Road Bridge. The Glidden Road roundabout is scheduled for an April 2010 State letting. Final quantities were received from the consultant late in November and the cost of this project was re-estimated from $535,000.00 to just under $1,300,000.00. The County Engineer explained that since the Federal authorities have gotten involved there appears to be additional materials included that at first were thought not to be needed. For example, the lighting alone for this project started with four pole lights and now stands at 28 lights. There will be more lighting at this location than there currently is at the I39-I88 interchange. The County will continue to look for ways to reduce this cost and seek additional Federal/State funding for this project, but if none is forthcoming this project might be put on hold until a future date. The Shabbona Road Bridge and Bethany Road Extension are now completed and open to traffic.
ADDITIONAL COMMENTS: None
ADJOURNMENT:
Chairperson LaVigne inquired if there was anything else that needed to be brought before the Committee and hearing none asked for a motion to adjourn. A motion was made by Mr. Gudmunson to adjourn and Vice Chairperson Augsburger seconded this motion. The motion passed unanimously and the December 3, 2009 meeting was adjourned at 6:37p.m.
Respectfully Submitted
Patricia LaVigne
Chairperson |
