DRAFT

 HIGHWAY COMMITTEE

June 17, 2009

A meeting of the Highway Committee of the DeKalb County Board met on Wednesday June 17, 2009 at 5:30pm in the Conference Room of the DeKalb County Highway Department, DeKalb, Illinois.  

Chairperson LaVigne called the meeting to order at 5:30pm.  Committee members present were Mr. Chambliss, Mr. Emerson and Mr. Gudmunson.   Also present were Mr. Bill Lorence, County Engineer, Wayne Davey, Support Services Manager and Mr. Tom Zucker from TransVac. 

APPROVAL OF MINUTES:

Motion made by Mr. Gudmunson and seconded by Mr. Emerson to approve the minutes of the regular May 7, 2009 meeting.  The motion to approve the minutes carried unanimously. 

APPROVAL OF AGENDA:

Motion made by Mr. Chambliss to approve the agenda and Mr. Gudmunson seconded this motion.   The motion to approve the agenda carried unanimously. 

PUBLIC COMMENT:  None

RESOLUTION FOR AN INTERGOVERNMENTAL AGREEMENT WITH AFTON, CLINTON AND MALTA ROAD DISTRICTS FOR OVERWEIGHT/OVERLENGTH PERMITS: 

Mr. Emerson made a motion to bring this item off the Table and Mr. Chambliss seconded the motion.  Motion carried unanimously.  Mr. Lorence explained to the Committee that these individual intergovernmental agreements would relieve the burden of the Road Districts of having to issue individual overload permits.  This function will be centrally located and handled by the Highway Department.  Mr. Lorence further explained that if the full County Board approved the wind farms this required function would allow Contractors to contact one Department for all permits needed to move overloads within or through DeKalb County.   This should greatly reduce the paperwork for our Road Districts.  Motion made by Mr. Emerson and seconded by Mr. Chambliss to forward the resolution to the full County Board recommending approval.   The motion carried unanimously. 

AWARD RESOLUTION FOR 2009 PAVEMENT MARKING PROJECT: 

Mr. Lorence explained to the Committee that all concerns and protests have been addressed concerning this matter by IDOT.  Therefore, Mr. Lorence recommended the full County Board remove this item from the table and recommend approval to the lowest bidder meeting specifications.  That low bidder was America’s Parking Remarking, Inc from St. Louis, Missouri.  Their bid was in the amount of $245,203.00, which was below the Engineer’s estimate.  A motion was made by Mr. Chambliss and seconded by Mr. Emerson to recommend that the full County Board remove this item from the table and approve it.   The motion carried unanimously.

MFT RESOLUTION FOR 2009 PAVEMENT MARKING PROJECT: 

Mr. Lorence stated that the County will expend MFT funds to pay for part of this year’s 2009 Pavement Marking Project.  Prior to the County’s expenditure of these funds the full County Board must authorize the County Engineer to do so.  This resolution will accomplish and satisfy this requirement.  Fifty percent of the estimated cost of the County’s portion of this project is $88,145.00 and that is the amount requested to be authorized.   Mr. Lorence recommended that this resolution also be removed from the table and forwarded to the full County Board for approval.  A motion was made by Mr. Chambliss and seconded by Mr. Emerson to recommend that the full County Board remove this item from the table and approve it.   The motion carried unanimously.

MFT RESOLUTION FOR DEKALB COUNTY’S 2009 SEAL COAT PROJECT: 

Mr. Lorence explained that the County’s seal coat project will begin in the near future.  The County will be using MFT funds to pay a portion of this project that the County approved and awarded during their March 2009 meeting.   Prior to the expenditure of these funds the full County Board must authorize the County Engineer to do so.  Mr. Lorence recommended approval of this resolution.   A motion was made by Mr. Chambliss and seconded by Mr. Gudmunson to forward the resolution to the full County Board recommending approval.  The motion carried unanimously.

TRANSVAC RESOLUTIONS AUTHORIZING THE APPLICATION FOR A PUBLIC TRANSPORTATION CAPITAL ASSISTANCE GRANT: 

Mr. Tom Zucker, Director for TRANSVAC Services, explained to the Committee that an opportunity has presented itself for TransVac to apply for additional capital assets through part of the current stimulus program.  TransVac has been informed that approval has been received for 100% funding of 2 medium para-transit vehicles and much needed replacement of 20 year old office equipment.  The presented resolution is required in order for TransVac to take possession of this equipment.   A motion was made by Mr. Gudmunson and seconded by Mr. Emerson to forward the resolution to the full County Board recommending approval.  The motion carried unanimously.

CHAIR’S COMMENTS:      Chair LaVigne stated that the Committee has no scheduled items for the July meeting and entertained discussion on whether that meeting should be cancelled.  It was the consensus of all members present that if no items needed to be brought to the County Board in July there was no reason to meet.  Therefore, the July Highway Committee meeting was cancelled.  

COUNTY ENGINEER’S COMMENTS: 

 The Transportation Improvement Progress Report for May was provided to the Committee for their review.  The highlighted projects on the report were discussed. The Suydam Road Bridge is now open to the public.   Work is proceeding on the Perry Road Bridge and North Grove Road bridges.  Perry Road Bridge had its deck poured last Tuesday and they are working on the deck for North Grove Road getting it ready to be poured.  South First Street curve realignment has still not begun yet and hopefully this will start in the near future, however the binder course has been placed.  The Glidden Road roundabout project development report has been approved and all right-of-way has been acquired.  This project should be scheduled for letting possibly this year still.   All other projects highlighted continue to move forward in the preliminary and design engineering phases and are progressing in a normal fashion with no problems being noted. 

DeKalb County may be in a position to receive an additional $500,000.00 in Federal funds this year that other Counties will not be able to spend.  Mr. Lorence explained to the Committee if that were the case they might see a project brought before them that is not on this year’s schedule.  Additional projects could involve Perry Road or Peace Road.

ADDITIONAL COMMENTS:  None

ADJOURNMENT:

Chairperson LaVigne inquired if there was anything else that needed to be brought before the Committee and hearing none asked for a motion to adjourn.  A motion was made by Mr. Emerson to adjourn and Mr. Gudmunson seconded this motion. The motion passed unanimously and the June 17, 2009 meeting was adjourned at 6:01p.m. 

Respectfully Submitted

Patricia LaVigne

Chairperson