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DeKalb County, Illinois |
Minutes
of the
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DRAFT HIGHWAY COMMITTEE May 7, 2009 A meeting of the Highway Committee of the DeKalb County Board met on Thursday May 7, 2009 at 6:00pm in the Conference Room of the DeKalb County Highway Department, DeKalb, Illinois. Chairperson LaVigne called the meeting to order at 6:00pm. Committee members present were Vice-Chair Augsburger, Mr. Emerson and Mr. Gudmunson. Also present were Mr. Bill Lorence, County Engineer, Wayne Davey, Support Services Manager and Mr. Tom Zucker from TransVac. APPROVAL OF MINUTES: Motion made by Mr. Gudmunson and seconded by Mr. Emerson to approve the minutes of the regular April 2, 2009 meeting. The motion to approve the minutes carried unanimously. APPROVAL OF AGENDA: Motion made by Mr. Gudmunson to approve the agenda and Vice-Chair Augsburger seconded this motion. After some discussion, a new item 4 was requested to be added to the agenda as follows: “TransVac Business: 4a - Resolution to Apply for FY-10 5311 Operating Assistance Grant; 4b – Resolution to Accept FY-10 Special Warranty; 4c – Resolution for Application for Annual Consolidated Vehicle Procurement Program (CVP). The motion to approve the agenda as amended carried unanimously. PUBLIC COMMENT: None AWARD RESOLUTION FOR 2009 PAVEMENT MARKING PROJECT: Mr. Lorence explained to the Committee that DeKalb County received bids for the Pavement Marking Project for the County and Road Districts. Three bids were received and the low bid meeting specifications was America’s Parking Remarking, Inc from St. Louis, Missouri. Their bid was in the amount of $245,203.00, which is $55,119.50 under our Engineer’s Estimate. This would be the first time this Company has done work for DeKalb County and the County Engineer informed the Committee that his research has found no negative comments pertaining to work performed in other counties. Pending any protests, the County Engineer recommends approval to the lowest bidder. A motion was made by Vice-Chair Augsburger and seconded by Mr. Emerson to forward the resolution to the full County Board recommending approval. The motion carried unanimously.
MFT RESOLUTION FOR 2009 PAVEMENT MARKING PROJECT: Mr. Lorence stated that the County will expend MFT funds to pay for part of this year’s 2009 Pavement Marking Project. Prior to the County’s expenditure of these funds the full County Board must authorize the County Engineer to do so. This resolution will accomplish and satisfy this requirement. Fifty percent of the estimated cost of the County’s portion of this project is $88,145.00 and that is the amount requested to be authorized. Mr. Lorence recommended the resolution be forwarded to the full County Board for approval. A motion was made by Mr. Gudmunson and seconded by Mr. Emerson to forward the resolution to the full County Board recommending approval. The motion carried unanimously. AWARD RESOLUTION FOR ONE NEW PICK-UP TRUCK (REPLACEMENT): Mr. Lorence stated the County received bids for the replacement of one 1996 pick-up truck assigned to the Engineering Division. This is a scheduled replacement and is the oldest vehicle currently in use in the Highway Department Fleet. Three bids were received and Anderson Rock River Ford submitted the lowest bid meeting specifications. That bid was in the amount of $25,692.00 and Mr. Lorence recommended approval of this award. A motion was made by Vice-Chair Augsburger and seconded by Mr. Emerson to forward the resolution to the full County Board recommending approval. The motion carried unanimously. TRANSVAC BUSINESS: 4a - RESOLUTIONS AUTHORIZING THE APPLICATION FOR PUBLIC TRANSPORTATION OPERATING ASSISTANCE GRANT; 4b - RESOLUTION FOR ACCEPTANCE OF THE SPECIAL WARRANTY FOR SMALL URBAN AND RURAL PROGRAM; 4c - RESOLUTIONS AUTHORIZING THE APPLICATION FOR AN ANNUAL CONSOLIDATED VEHICLE PROCUREMENT PROGRAM (CVP) The FY-10 5311 Grant is a grant for operating funding for TransVac. This is required to be submitted through a Government agency and is a pass through grant. That means that all funds are passed through the County to TransVac. Like the funding, all responsibility and liability is passed from the County to TransVac as well. TransVac match is 50%. This grant is used to provide transportation for residents of DeKalb County outside of the MPO area of DeKalb, Sycamore, and Cortland. TransVac uses soft/hard matches for their share and have always had no problem in meeting their share. The County’s cost for this service is provided through the senior levy and provides the necessary match to be eligible for these funds. The Warranty is required of the County and it simply states that public funds will not be used to provide TransVac with an unfair advantage in operating in this area with other agencies providing the same type of service to the public on a private bases. The Greyhound bus line is the only other Company providing transportation services in DeKalb County and they have no interest in providing the type of service that TransVac is providing. Mr. Zucker explained the application for the IDOT Consolidated Vehicle Procurement Program (CVP) and that this application must be submitted through a governmental agency as well. This would allow for TransVac to procure vehicles from the State at a shared cost of 80/20. All future maintenance cost becomes the responsibility of TransVac and would not be the responsibility of the County. When the County is eligible to apply for this assistance TransVac request the maximum number of vehicles it is authorized for, realizing that it is unlikely all would be approved. Replacement vehicles are usually behind and not in the number that are requested but every vehicle helps. A motion was made by Mr. Emerson and seconded by Mr. Gudmunson to forward all three resolutions to the full County Board recommending approval. The motion carried unanimously. CHAIR’S COMMENTS: Chair LaVigne stated she had no comments at this time. COUNTY ENGINEER’S COMMENTS: The County Engineer stated that just prior to this meeting he was informed through the State’s Attorney’s Office that the Enbridge Energy Company wanted to set a meeting to provide a counter offer for the replacement of the bridge on Keslinger Road. The County Engineer felt this was good news and hopefully the County can put this matter to rest very shortly and get the bridge replaced and the road opened. The Transportation Improvement Progress Report for April was provided to the Committee for their review. The highlighted projects on the report were discussed. Construction of the Suydam Road Bridge is at 90% and all that remains is for the hot-mix plants to open to complete the approaches and then the road can be re-opened. Work is proceeding on the Perry Road Bridge and North Grove Road bridges with those roads being closed since our last meeting. South First Street curve realignment has not begun yet and hopefully this will start in the near future. The Glidden Road roundabout IDS has finally made its way to the approved column at IDOT so things should start to move forward at an accelerated rate from here on out. Bethany Road South has been awarded by the DeKalb Road Commissioner and as soon as the hot-mix plants open that project should move forward as well. All other projects highlighted continue to move forward in the preliminary and design engineering phases and are progressing in a normal fashion with no problems being noted. ADDITIONAL COMMENTS: Mr. Emerson inquired if the County Engineer had meet with any Road Commissioners concerning the proposed wind farm project. Mr. Lorence explained that a meeting was held on Wednesday, May 6, 2009 at the Highway Department with the four Road Commissioners, two supervisors, the Sheriff’s Department and Ms. Sheryl Kuzma, the attorney everyone will be using to draft road agreements. The general agreement was reviewed and revised. Ms. Kuzma will set an additional meeting with the Road Commissioners and the county Engineer in the next week to ten days to work on the individual needs of each Road District. ADJOURNMENT: Chairperson LaVigne inquired if there was anything else that needed to be brought before the Committee and hearing none asked for a motion to adjourn. A motion was made by Vice-Chair Augsburger to adjourn and Mr. Emerson seconded this motion. The motion passed unanimously and the May 7, 2009 meeting was adjourned at 6:32p.m. Respectfully Submitted
Patricia LaVigne |
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