DeKalb County

Minutes of the Board Meeting of

June 2, 2010

CALL TO ORDER

Chairman Riddle called the meeting to order at 3:35 pm

BOARD MEMBERS PRESENT:

Chairman Riddle, Feithen, Hanson, Harrison, Leoni, Mitchell, Newby, and VanLanduyt, and Olson

BOARD MEMBERS ABSENT:

            Metzger

GUESTS PRESENT

Jim Feyerherm Starved Rock Communications;  Lisa Miller, DeKalb Police Department;  Cary Singer, Sycamore Police Department; Mark Kessler Sycamore Fire Department

ALSO PRESENT

Christine Johnson, DeKalb County Treasurer, Glenna Johnson, E911 Coordinator:

AGENDA

The Chairman asked for any amendments to the agenda.  The motion was made by Olson and seconded by Leoni to approve agenda.  The motion passed.

MINUTES

A motion to approve the minutes of the March 3, 2010 meeting was made by Feithen and seconded by Newby. The motion passed

Treasurer’s Report

• Monthly Treasurers Report- was presented and discussed.

• April Report- A motion to approve monthly report was made by Olson and seconded by Harrison.  Motion passed.
• May Report- A motion to approve monthly report was made by Olson and seconded by Harrison.  Motion passed
• June Report- A motion to approve monthly report was made by Olson and seconded by Harrison.  Motion passed

• Bills Not Previously Submitted: None 

Bills:           

A motion to pay the bills was made by Olson and seconded by Harrison.  A roll call vote was taken: Chairman Riddle- Y, Feithen- Y, Hanson-Y, Harrison-Y, Leoni- Y, Mitchell-Y, Newby- Y, Olson-Y, and VanLanduyt- Y. Motion passed.

A motion to pay the bills was made by Hanson and seconded by VanLanduyt.  A roll call vote was taken: Chairman Riddle- Y, Feithen- Y, Hanson-Y, Harrison-Y, Leoni- Y, Mitchell-Y, Newby- Y, Olson-Y, and VanLanduyt- Y. Motion passed.

A motion to pay the bills was made by VanLanduyt and seconded by Newby.  A roll call vote was taken: Chairman Riddle- Y, Feithen- Y, Hanson-Y, Harrison-Y, Leoni- Y, Mitchell-Y, Newby- Y, Olson-Y, and VanLanduyt- Y. Motion passed.

Old Business

• Fire Radio Reports
• Feyerherm reported the following:
• Genoa Kingston Paging Issue- Verizon has installed the required circuits but the installation is not completed satisfactorily.  Feyerherm provided pictures of the installation. Johnson has contacted Verizon to explain our dissatisfaction prior to the ETSB Meeting.  Johnson stated that she had received the billing for the circuits and Feyerherm made a recommendation not to pay the bill until the circuits are installed to our satisfaction.

NEW BUSINESS

• Audit- C. Johnson reported that the audit went very well.  There were no recommendations made by the auditor for corrections/changes. C. Johnson discussed that the audit results should be put on the ETSB website.  The ETSB Members agreed with her recommendation.

• Location of October ETSB Meeting- There was discussion on changing the location of the October Meeting to Sandwich City Hall at 7:00pm.  Members approved the time and location change.

• SOPs- Johnson provided examples of different formats of SOPs and discussed pros and cons of the different formats. She stated that the ETSB format should follow the recommendations from National NENA with less detail in them instead of the current format of very detailed on how calls would be handled. After discussions of the different formats the ETSB agreed that the ETSB SOPs would follow NENA’s format and that an attorney would approve the final document before it would be implemented.  The PSAP Managers and G. Johnson will continue to work on SOPs in their monthly meetings.

• Legislation- Johnson stated that the there were very little changes on the legislation and most items have been tabled until fall session.

• Participating Agency Requests –  None

• PSAP Administrators' Report –
• G. Johnson reported the last meeting was April 15, 2010 and the June meeting date had not been set.

• Persons to be Heard from the Floor -  None

• Coordinator’s Report – Johnson reported the following:
•  Address Issues: she had continued to work on address changes

• Narrow Banding- Meeting was held on 5/20/10. Attendance was excellent.  The session was taped by APCO and they will be making the tapes available for purchase to help get the word out about the requirements.

• INENA- Johnson attended a Region 3 Meeting on 5-19-10.

• UPS Maintenance- One vendor for all UPS sites-  She will review the  specifications on the DeKalb PD UPS to compare the requirements needed to request quotes.

• DeKalb Police Department UPS- there was a fire on 3/16/10 and all repairs were covered by the existing maintenance contract.

• VoIP Carrier Surcharge Monies- Additional monies came in this past month from one VoIP Carrier.  Johnson will continue to work with carriers.

• NENA- Johnson attends weekly/by weekly calls on NG911 equipment and data

• Intrado Letter- “TAP Service” - they are providing a new service that needs to be investigated more until all issues of this product have been worked out so that this service does not add more liability on DeKalb County.  Johnson explained the service and the recommendation from an attorney that until further notice the ETSB should exempt out of the service until all issues are resolved or explained clearly. The ETSB agrees with the attorney.

• Verizon properties- The sale was approved for the sale of the Verizon properties to Frontier.  The sale will take effect 7/1/10.  Verizon has started the spinoff of the properties in preparation of the handoff.

ADJOURNMENT

Leoni moved to adjourn the meeting, and was seconded by VanLanduyt.    The motion passed.   The meeting adjourned at 4:35pm.

Respectfully submitted,

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Glenna Johnson, Coordinator

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