DRAFT

Finance Committee

Minutes

April 7, 2010

            The DeKalb County Finance Committee met on Wednesday, April 7, 2010 @ 7:00p.m., in the Administration Building's Conference Room East.  Chairman Michael Haines called the meeting to order.  Members present were John Hulseberg, Scott Newport, Paul Stoddard, Mark Todd and Ruth Anne Tobias.  Mr. Ken Andersen and Mr. Mike Stuckert were both absent.  Others present were Gary Hanson, Kate Schott, Julia Fullerton, Jim Scheffers and Julian Magdaleno.

APPROVAL OF THE MINUTES

            Moved by Ms. Tobias, seconded by Mr. Todd, and it was carried unanimously to approve the minutes from February 2010.

APPROVAL OF THE AGENDA

            Chairman Haines said that he was pulling item #5 (Email Policy) from the agenda.

            Moved by Mr. Todd, seconded by Mr. Hulseberg, and it was carried unanimously to approve the amended agenda.

UPDATE ON THE FAMILY MEDICAL LEAVE ACT POLICY

            Mr. Gary Hanson, Deputy County Administrator, explained to the committee that this updated Family Medical Leave Act Policy (FMLA) includes the language that the committee asked for last month allowing coverage for same sex domestic partners.  It is now included under the footnotes.

            Mr. Newport asked who will be monitoring this change in the County

            Mr. Hanson said that the Department Heads will be and then if there are any more questions, then Administratively.

            After a brief discussion, it was moved by Ms. Tobias, seconded by Mr. Stoddard and it was carried to forward this change to the FMLA Policy to the full board for approval.  There were 4 yes votes and 2 no votes, those being Mr. Todd and Mr. Newport.

RESOLUTION TO AUTHORIZE THE BOND SALE

            Mr. Hanson said that in March the County Board held the public hearing on the Bond Issue for the Courthouse and Jail projects.   At the May County Board Meeting, we will issue a resolution to direct our financial advisors to sell bonds.  Around July, 2010 we will sell just over $16 million in bonds.Mr. Todd asked Mr. Hanson that if the County is not reimbursed by the State, (see agenda item below) what’s the draw down, that is, what happens if it continues into the 2^nd and 3^rd Quarters

            Mr. Hanson said that historically the State has been paying, even if late.  If they never pay we may see a $400,000 shortfall, with regards to a possible change to the income tax revenue sharing, and we will have to further draw on our reserves.

            Mr. Todd stated that we passed our current budget by drawing down on our reserves.

            He also said that he would like to see, if the State does not recoup and change the income tax sharing, where does that set the County for the current fiscal year and in future borrowing  He would like Mr. Hanson to run a scenario and see what it looks like.

            Mr. Hulseberg said that receiving the Audit Report in May will be helpful.

STATUS OF PAYMENTS FROM STATE OF ILLINOIS

            Mr. Hanson presented a status report of payments from the State of Illinois to the committee (attached to these minutes).  The amount the State is behind in the General Fund is $839,107.50 and if we include the Health Department it would equal around $1.3 million.

            Mr. Hanson said that we are using our reserves until the State pays, but we are losing interest money on that.

ADJOURNMENT

            Moved by Ms. Tobias, seconded by Mr. Todd, and it was carried unanimously to adjourn the meeting.

                                                                        Respectfully submitted,

                                                                        Michael Haines, Chairman

mh:mcs

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