DRAFT

Finance Committee

Minutes

February 8, 2010

            The DeKalb County Finance Committee met on Wednesday, February 8, 2010 @ 7:00p.m., in the Administration Building's Conference Room East.  Chairman Michael Haines called the meeting to order.  Members present were Ken Andersen, John Hulseberg, Scott Newport, Paul Stoddard, Michael Stuckert, Mark Todd and Ruth Anne Tobias.  Others present were Ray Bockman, Gary Hanson, Greg Millburg, Jim Scheffers and Julian Magdaleno.

APPROVAL OF THE MINUTES

            Mr. Todd amended the minutes to state that he was present.

            Moved by Mr. Andersen, seconded by Ms. Tobias, and it was carried unanimously to approve the amended minutes from December 2009.

APPROVAL OF THE AGENDA

            Chairman Haines said that he was adding another item on the agenda regarding the next meeting time and date.

            Moved by Mr. Todd, seconded by Mr. Hulseberg, and it was carried unanimously to approve the amended agenda.

FAMILY MEDICAL LEAVE ACT POLICY CHANGES

            Mr. Gary Hanson, Deputy County Administrator, explained to the committee that this updated Family Medical Leave Act Policy (FMLA) was a housekeeping item and that there are no changes in benefits to it.  In the interim between the Finance Committee’s meeting in December 2009, when Mr. Hanson first approached the committee about this item, there was a training period with the County’s attorney and Mr. Hanson has now received the attorney’s final format version and that is what is before the committee tonight for approval. 

            It was moved by Mr. Andersen, seconded by Mr. Stoddard, and it was carried unanimously that the committee did agree with the updates to the policy and forwarded this formal updated FMLA Policy to the full board for approval.

Chairman Haines just wanted to note that there is nothing mentioned in this version for a provision for domestic partners or anything like that.

ANNUAL PROPERTY TAX ABATEMENT ON THE 2005 BOND ISSUE

            Chairman Haines said that this is done every year.  This is to abate the portion of the money (levied taxes) to cover the bonds for the Health Facility, said Chairman Haines.

            Moved by Mr. Stoddard, seconded by Mr. Todd, and it was carried unanimously to forward this recommendation to the full board for approval.

BOND FOR COURTHOUSE EXPANSION ORDINANCE

            Chairman Haines said that the bond monies for the renovation of the courthouse and the county jail are covered by this ordinance.  It permits the County to sell bonds up to $45 million, he explained.  He then asked Mr. Hanson if we are obligated to do just the courthouse portion of it

            Mr. Hanson said that at this point you’re not obligated to do anything.  He further stated that if this passes in February with the County Board there will then be a public hearing in March.  At the April County Board Meeting, if there have been no objections to any of this, then we will issue a resolution to direct our financial advisors to sell bonds.  Around May 1, 2010 we will issue just over $16 million in bonds.

            Moved by Mr. Stuckert, seconded by Mr. Andersen, and it was carried unanimously to forward this recommendation to the full board for approval.

FY2009 YEAR END BUDGET TRANSFERS

            Mr. Hanson presented the FY2009 year end budget transfers to the committee for approval from the County’s various department heads.

            Moved by Mr. Hulseberg, seconded by Ms. Tobias, and it was carried unanimously to forward this recommendation to the full board for approval.

NEXT MEETING DATE AND TIME

            Chairman Haines mentioned to the committee that there will be a conflict with their March 3, 2010 meeting time with another meeting.  The committee decided to start their March meeting at 6:00p.m.

ADJOURNMENT

            Moved by Mr. Andersen, seconded by Mr. Stoddard, and it was carried unanimously to adjourn the meeting.

                                                                        Respectfully submitted,

                                                                        Michael Haines, Chairman

mh:mcs

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