DRAFT

HIGHWAY COMMITTEE

June 3, 2010

A meeting of the Highway Committee of the DeKalb County Board was held on Thursday June 3, 2010 at 6:00pm in the Conference Room of the DeKalb County Highway Department, DeKalb, Illinois.  

Chairperson LaVigne called the meeting to order at 6:00pm.  Committee members present were Vice-Chairperson Augsburger, Mr. Chambliss and Mr. Emerson.  Also present were Mr. William Lorence, County Engineer, Wayne Davey, Support Services Manager and Mr. Tom Zucker, Director TransVac.

APPROVAL OF MINUTES:

Motion made by Vice Chair Augsburger and seconded by Mr. Emerson to approve the minutes of the regular May 6, 2010 meeting.  The motion to approve the minutes carried unanimously. 

APPROVAL OF AGENDA:

Motion made by Mr. Emerson to approve the agenda and Vice Chair Augsburger seconded this motion.   Discussion followed to delete item 4 from the Agenda due to no letting date having been assigned by IDOT at this time.  The motion to approve the agenda as amended carried unanimously. 

PUBLIC COMMENT:   None

PUBLIC HEARING:  STATE OF ILLINOIS PARATRANSIT VEHICLE GRANT FOR DEKALB COUNTY:

The Public Hearing was called to order at 6:01PM by Chairperson LaVigne.  Having no one present wishing to speak on the called subject the public hearing was closed at 6:02PM.

AWARD RESOLUTION #R2010-33 FOR 2010 COUNTY/ROAD DISTRICT STRIPING PROJECT: 

Mr. Lorence stated that bids were received for the 2010 County and Road District striping project for this year on June 1, 2010.  Three bids were received and the lowest bid meeting specifications was submitted by Preform Traffic Control Systems, Ltd from Elk Grove, Illinois.  The amount of their bid was $204,270.  Preform has striped in the County before and they always have done a satisfactory job.  This bid was under the engineer’s estimate and Mr. Lorence recommended award to Preform.  A motion was made by Vice Chair Augsburger and seconded by Mr. Chambliss to forward this resolution to the full County Board recommending approval.  The motion carried unanimously. 

AWARD RESOLUTION #R2010-34 FOR THE PERRY ROAD BRIDGE REPLACEMENT: 

Mr. Lorence explained that bids were taken on June 1, 2010 for the replacement of the bridge over Young’s Creek on Perry Road just west of East County Line Road.  This project will be 100% funded with County funds.  Four bids were received and the lowest bid meeting specifications was submitted by Illinois Constructors Corporation from Elburn, Illinois in the amount of $337,744.53.  Illinois Constructors replaced another bridge on Perry Road during 2009 and their performance was satisfactory.   Mr. Lorence recommended approval of this award to Illinois Constructors.   A motion was made by Mr. Emerson and seconded by Vice Chair Augsburger to forward this resolution to the full County Board recommending approval.  The motion carried unanimously. 

RESOLUTION #R2010-36 AMENDING THE LOCAL AGENCY AGREEMENT FOR FEDERAL PARTICIPATION FOR SECTION 07-00077-01-RS, SOUTH FIRST STREET:

Mr. Lorence explained to the Committee that during April 2009, DeKalb County entered into an agreement with the State of Illinois to use Federal Funds on the resurfacing of South First Street.  The amount of those Federal Funds were $572,363.00, however, the accepted bid for this project was awarded at $547,560.00.  In order for the State to reallocate the unused funds to the City of DeKalb, a new Local Agency Agreement will need to be executed.  Mr. Lorence recommended that the Committee forward this resolution recommending approval.  A motion was made by Mr. Chambliss and seconded by Vice Chair Augsburger to forward this resolution to the full County Board recommending approval.  The motion carried unanimously. 

RESOLUTION #R2010-37 REVISING ENGINEER AGREEMENT FOR SECTION 01-04117-00-BR, GURLER ROAD BRIDGE IN DEKALB ROAD DISTRICT:

The County Engineer explained to the Committee that on December 19, 2001, the County entered into an agreement with Wendler Engineering to design a replacement bridge for Gurler Road.  Since that design has been completed the Road District Commissioner has attempted to acquire additional right-of-way to begin construction of the bridge.  These attempts have met with resistance and the Road District Commissioner requested the bridge to be redesigned to fit within the existing right-of-way.  In order for this to be accomplished the original Engineering Agreement will need to be amended.  Mr. Lorence recommended that the original agreement of not to exceed $14,500.00 be revised to read $18,900.00.  The additional $4,400.00 will cover the cost of the redesign.   A motion was made by Mr.  Emerson and seconded by Vice Chair Augsburger to forward this resolution to the full County Board recommending approval.  The motion carried unanimously. 

CHAIR’S COMMENTS:      None

COUNTY ENGINEER’S COMMENTS: 

The Transportation Improvement Progress Report for May was provided to the Committee for their review.  The highlighted projects on the report were discussed.  Perry Road and Peace Road have been awarded and are awaiting signatures.  South First Street from Perry Road to Gurler Road has been resurfaced and the project is 99.9% completed.   Preliminary Engineering is complete on the Kane Road culvert project and design engineering is 80% completed.  Progress is being made on the Five Points Road Bridge and Coltonville Road Bridge.  The Project Development Report for the Old State Road Bridge project is nearing completion and at that time right-of-way acquisition will begin.  All affected land owners have responded with their comments concerning this project and all are in favor in seeing this project completed.  The widening of Glidden Road and Somonauk Road are continuing to progress. 

Mr. Lorence announced to the Committee that he will retire as the County Engineer effective June 30, 2011.

ADDITIONAL COMMENTS:   The July Highway Committee Meeting will be held at 6:30pm on July 21, 2010 in the Freedom Room of the Legislative Center.

ADJOURNMENT:

Chairperson LaVigne inquired if there was anything else that needed to be brought before the Committee and hearing none asked for a motion to adjourn.  A motion was made by Mr. Chambliss to adjourn and Vice Chair Augsburger seconded this motion. The motion passed unanimously and the June 3, 2010 meeting was adjourned at 6:22 p.m. 

Respectfully Submitted

Patricia LaVigne

Chairperson