DRAFT

HIGHWAY COMMITTEE

September 2, 2010

A meeting of the Highway Committee of the DeKalb County Board was held on Thursday, September 2, 2010 at 6:00pm in the Conference Room of the DeKalb County Highway Department, DeKalb, Illinois.  

Chairperson LaVigne called the meeting to order at 6:00pm.  Committee members present were Vice-Chairperson Augsburger, Mr. Emerson, and Mr. Reid.  Also present were Mr. William Lorence, County Engineer, James Quinn, Operations Manager and Stacy Richardson, Support Services

APPROVAL OF MINUTES:

Motion made by Mr. John Emerson and seconded by Mr. Jerry Augsburger            to approve the minutes of the regular August 5, 2010 meeting.  The motion to approve the minutes carried unanimously. 

APPROVAL OF AGENDA:

Motion made by Mr. Jerry Augsburger and seconded by Mr. John Emerson          to approve the agenda.   The motion to approve the agenda carried unanimously. 

PUBLIC COMMENT:   None

AWARD RESOLUTION #R2010-48 FOR THE REPLACEMENT OF ONE 20-TON PINTLE HITCH TRAILER:

Mr. Lorence explained to the Committee that bids were solicited for the replacement of the Department’s heavy-duty trailer.  The original trailer was purchased in 1989 and had a replacement cycle of 15 years assigned to it.  It is now six years beyond that date.  Due to the purchase of a new excavator this trailer is required due to the width and height of the excavator.  This trailer will provide the primary means by which the excavator will be properly transported from job site to job site throughout the County.  Four manufactures were sent bid specifications by the Highway Department that specializes in the manufacturing of these trailers.  Only one bid was received from Landoll Corp in the amount of $41659.86.  That bid has been reviewed and it does meet the specifications requested.  Mr. Lorence recommended approval by the Committee and forwarding to the full County Board.  A motion was made by Mr. Jerry Augsburger and seconded by Mr. John Emerson to forward this resolution to the full County Board recommending approval.  The motion carried unanimously.

RESOLUTION R#2010-49 AUTHORIZING SIGNING OF INTERGOVERNMENTAL AGREEMENT WITH KANE COUNTY FOR THE REPLACEMENT OF A BRIDGE OVER UNION DITCH NUMBER 3 ON EAST COUNTY LINE ROAD:

Mr. Lorence stated Kane County had submitted an intergovernmental agreement to his Department for review and consideration.  This agreement is for the replacement of a bridge on East County Line Road.  When a bridge is replaced on a road that divides two or more government entities, the total cost of the bridge replacement is shared between the governmental entities.  All costs are proportioned by the assessed value of the taxable property in the respective entities.  In this case Kane County will be responsible for 88.3% of the total cost and DeKalb County will be responsible for the remaining 11.7%.  The estimated cost to DeKalb County for this project is $61,664.00.  This will be a Kane County project with joint approval of the project given by both Kane and DeKalb on its completion.  Mr. Lorence recommended the County enter into such an agreement and authorized the DeKalb County Board Chairperson to sign same.  A motion was made by Mr. Jerry Augsburger and seconded by Mr. Stephen Reid      to forward this resolution to the full County Board recommending approval.  The motion carried unanimously.

CHAIR’S COMMENTS:     

Chair LaVigne passed out a copy of Ray Bockman’s letter outlining the process that will begin to find a replacement for the retiring County Engineer.  Currently the schedule is that on September 15 the County Board Chairperson will appoint an Ad Hoc selection Committee.  During the week of September 20 through the 24^th the Committee will hold an organizational meeting.  Then this position will be advertised, a list complied of qualified applicants and select those to be interviewed from October 1, through November 15^th.  Interviews will be conducted between November 15-30 and one or more candidate will be selected for submission to IDOT for certification and testing.  The certification and testing process will take an estimated 60 days.  On or about February 1-4 the Ad Hoc Committee should receive the IDOT certification and will finalize their recommendation to the County Board.  The County Board will appoint the new County Engineer at the February 16^th Board meeting with the appointment to become effective on June 25, 2011.

COUNTY ENGINEER’S COMMENTS: 

The Transportation Improvement Progress Report for August was provided to the Committee for their review.  The highlighted projects on the report were discussed.  The Kane Road box culvert project has its preconstruction meeting scheduled for September 9^th with construction to begin shortly thereafter.  The Perry Road Bridge construction will begin on September 7, 2010 with an estimated completion date of October 29, 2010 dependent on weather.   Our Old State Road Bridge project is continuing and will be ready to proceed during 2011.   As earlier reported Coltonville Road Bridge project has been selected for Major Bridge Funding for FY-2016, which begins July 1, 2015. 

ADDITIONAL COMMENTS:  

Mr. Lorence stated that there would be no business to bring before the Committee in the month of October.  After discussion by the Committee it was agreed that the October meeting will be cancelled.

ADJOURNMENT:

Chairperson LaVigne inquired if there was anything else that needed to be brought before the Committee and hearing none asked for a motion to adjourn.  A motion was made by Mr. Jerry Augsburger to adjourn and Mr. Stephen Reid seconded this motion. The motion passed unanimously and the September 2, 2010 meeting was adjourned at 6:24 p.m. 

Respectfully Submitted

Patricia LaVigne

Chairperson