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DeKalb County, Illinois |
Minutes of the
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PRINTABLE DOCUMENT (.pdf)
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AD HOC JAIL PLANNING COMMITTEE MINUTES May 12, 2011 @4:00P.M.
The Ad Hoc Jail Planning Committee met in the Administration Building’s Conference Room East on May 12, 1011 @ 4:00p.m. Committee Chairman Ruth Anne Tobias called the meeting to order. Members present were Marlene Allen, Ray Bockman, Riley Oncken, Anita Turner, Lt. Joyce Klein and Sheriff Roger Scott. Others present were Jim Scheffers, Dennis Kimme, Douglas Lim and Julian Magdaleno.
APPROVAL OF THE MINUTES Moved by Mr. Bockman, seconded by Lt. Klein, and it was carried unanimously to approve the minutes from February 22, 2011.
APPROVAL OF THE AGENDA Moved by Sheriff Scott, seconded by Mr. Oncken, and it was carried unanimously to approve the agenda as presented.
UPDATE ON JAIL STUDY -DENNIS KIMME
∙ Mr. Kimme said that he and Mr. Dyckman have just finished 2 days of interviews with personnel, including the jail personnel. They are finishing jail programming today. They are very much into how the jail operates now, how they want to operate in the future and how they will grow with the jail population growth in the future. This has been a great process with Lt. Klein and her staff. Today was the end of their 4th 2-day meetings, which they have been meeting weekly with County personnel, with the exception of last week where they toured the Kane & Kendall County facilities.
∙ They started the process with housing, but decided that it was too early to finish such a big question. They got the process started, but have tabled it so that they can tour various facilities. They then will wrap up the programming on housing when they get the information on how other counties are addressing housing needs and really judging how we want to do it here in DeKalb County. They are talking about touring a couple of facilities in Wisconsin in the next few weeks to get different points of view since a couple of the facilities that they have in mind in touring do things differently. A lot of their discussion is not only functional but also what kind of environment do we want to create for both inmates and staff.
∙ Some reasons for our County’s average daily population increase and length of stay came out of the 14 Practitioner interviews, which is as follows: more serious crimes, repeat offenders, influx of Chicago residents into DeKalb, which results in increases in drug trade, gang influences, Chicago attorneys and cases starting slower. The severity of Class X felony penalties induce delays; sexual assault cases are up; lab testing delays; assessment delays (6-9 weeks); tougher DUI laws and more DUI’s and the increase of domestic battery cases due to the economy. He also found that there are more mental health issues; there has been some pullback on use of EHM dues to an expense factor; the court docket is full and hard to schedule trials; tougher laws and they no longer have Public Defender interviews at the Jail; and bond reductions take longer.
∙ The trends for the future they found are: drug crimes will increase; mental health cases in the Jail will increase; and the number of Chicago residents will increase (please see report attached to these minutes). The national average increase for the next decade for DeKalb County is projected to be 12.5% for the daily population, with an 11.6% increase for the following decade. Mr. Kimme said that in your salad days, from 1996 to 2005 the County still grew 36% in daily population. The daily population per capita throughout the Country has been increasing for years for all sorts of reasons. By 2030 a projection curve would look like a 217-bed range - with a 174-bed daily population - with just our County growth. Mr. Kimme said that the average daily population in our Jail for the month of February 2011 was 144. Last year we averaged 131 for the year.
Mr. Bockman said that he feels this is a good Master Plan.
Lt. Klein said that she agrees and that Mr. Kimme’s projection is good. She felt that we needed at least to double the numbers and Mr. Kimme’s plan is doing a little bit more than that.
Mr. Kimme said that if we use the average daily population (ADP) Trendline instead of county population growth numbers, for the same time period from 1996-2005, we could see an ADP number of as much as 329 beds (Page 30 of his report).
∙ The possible ways to reduce the Average Daily Population (ADP) suggestions are: use EHM for step-down program for sentenced inmates; would last 30 days; court appearance reminder system which would reduce failures to appear; day report/other supervised release concepts for pre-sentenced inmates with low bonds; early screening to reduce bond revisions; and add to felony judicial person-power.
∙ Mr. Kimme said that there are more meetings to come.
REVIEW/APPROVAL OF RFP FOR A/E SERVICES – MR. RAY BOCKMANMr. Bockman said that the concept of this RFP includes and encompasses an expansion of our agreement with Kimme & Associates (K&A), which includes them doing security design work on the Jail expansion project. They would not only do the jail planning portion, they would continue with the design phases; continue during the construction of the expansion work and the implementation. This would be for long-term. The purpose of bringing it up at this time is that in Addendum A of the RFP it spells out in detail what we want the architect to do and not to do. What we will be asking K&A to do with the architectural proposals that we get - will be lowering costs than what they would have otherwise been.
Mr. Bockman said that on page 2 there is a correction - instead of $29 million it should read $27.4 million.
He also mentioned that on page 3 under schedule dates, we reserve the right not to interview, and if we do interview, we should try to pick a date. The committee agreed to the date of Thursday, July 7, 2011 for interviews. They will start in the morning and finish up around 2:30p.m. hopefully.
He also passed out a marketing plan for the RFP. Gilbane has signed off on this schedule and on the direct mailing list of 30 architectural firms that we comprised.
Moved by Mr. Oncken, seconded by Ms. Allen and it was carried unanimously to approve this extension of the Kimme contract, the marketing plan and the RFP.
ADJOURNMENT
Moved by Ms. Turner, seconded by Sheriff Scott, and it was carried unanimously to adjourn the meeting.
Respectfully submitted,
_________________________________ Ruth Anne Tobias, Chairman
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