DeKalb County, Illinois

Minutes of the
Ad Hoc Rules Committee

February 16, 2011

Rules Committee Meeting

February 16, 2011

Members Present: Julia Fullerton, John Hulseberg, Riley Oncken and Paul Stoddard

Absent: Derek Tyson, Marlene Allen

Also present: Board member Ken Anderson, Donnie Adams and Joan Berkes-Hansen.

The Chair called the meeting to order at 6:30p.m. and the Committee unanimously adopted the agenda as amended to move the consideration of live streaming/recording of full Board meeting as the first item on the agenda. The minutes were tabled for consideration at the next meeting.

The Committee began discussion with Joan Berkes-Hansen and Donnie Adams regarding the best method to employ in making full Board meetings more accessible to the public. Ms. Hansen indicated that she and Mr. Adams did a trial run for simple audio recording in the Gathertorium earlier in the day and that the audio and video quality were acceptable. The Committee determined that live streaming may not be the most effective option, rather recorded video that is archived on the County website may be the most cost-effective option and would allow better viewer access. The Committee discussed camera options and whether the camera should be manned or not and decided to ask Ms. Hansen to explore camera options and return to the Committee with her recommendations.

The Committee then considered proposed meeting cancellation language presented by Mr. Oncken and Ms. Fullerton. The Committee determined that a hybrid of both proposed sections was in order so that a maximum of two (2) full Board meetings could be cancelled by the Executive Committee; however, Board members would have the option to override by petition such decision.

The addition of a video-recording provision was also discussed and the Committee determined that it would be acceptable to include such a provision in the County Board Rules.

The Committee also discussed instances in which a County Board member could abstain from a vote and decided to take up that issue and to review the meeting cancellation and video-recording provisions as amended at the next Committee meeting.

The meeting was unanimously adjourned at 7p.m. to allow Committee members who were also members of the Finance Committee to attend that meeting. The Committee will meet again at 6p.m. prior to the full Board meeting on March 16, 2011.

 Agenda

Recording Full Board meetings

Revised Meeting Cancellation provision

Video-recording provision

Remote Attendance

Committee Reports (at Executive and Full Board Meetings)

Number of Board members

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