DeKalb County, Illinois

Minutes of the
Ad Hoc Rules Committee

March 16, 2011

Rules Committee Meeting

March 16, 2011

Members Present: Julia Fullerton, John Hulseberg, Riley Oncken, Derek Tyson, Marlene Allen and Paul Stoddard

Also present: Board member Ken Anderson, Donnie Adams and Joan Berkes-Hansen.

The Chair called the meeting to order at 6:30p.m. and the Committee unanimously adopted the agenda.  

The Committee began discussion with Joan Berkes-Hansen and Donnie Adams regarding follow up from the prior meeting. Ms. Berkes-Hansen indicated that they had explored several possibilities with respect to video-recording and contacted video-recording companies with respect to cost and options. While contracting with a company for recording the county board meetings could cost thousands of dollars, she suggested that the committee investigate sharing equipment that was to be purchased by the Coroner’s Office for use during emergencies. This audio-video system will have two cameras, software and the capacity to record multiple camera shots to one file to be uploaded to the County’s website. 

The Committee agreed that this option should be pursued and directed Ms. Berkes-Hansen to follow up with Denny Miller.

The Committee then began consideration of several revisions to the existing County Board Rules.

The Committee then considered proposed meeting cancellation language presented by Mr. Oncken and Ms. Fullerton. The Committee determined that a hybrid of both proposed sections was in order so that a maximum of two (2) full Board meetings could be cancelled by the Executive Committee; however, Board members would have the option to override by petition such decision.

The addition of a video-recording provision was also discussed and the Committee determined that it would be acceptable to include such a provision in the County Board Rules.

The Committee also discussed instances in which a County Board member could abstain from a vote and decided to take up that issue and to review the meeting cancellation and video-recording provisions as amended at the next Committee meeting.

The meeting was unanimously adjourned at 7p.m. to allow Committee members who were also members of the Finance Committee to attend that meeting. The Committee will meet again at 6p.m. prior to the full Board meeting on March 16, 2011.

 Agenda

Recording Full Board meetings

Revised Meeting Cancellation provision

Video-recording provision

Remote Attendance

Committee Reports (at Executive and Full Board Meetings)

Number of Board members

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