DeKalb County, Illinois

Minutes of the
Executive Committee

May 8, 2012

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DRAFT

EXECUTIVE COMMITTEE

MINUTES

May 8, 2012

The Executive Committee of the DeKalb County Board met on Tuesday, May 8, 2012 at 7:00p.m. at the Administration Building’s Conference Room East. Chairman Larry Anderson called the meeting to order. Members present were Marlene Allen, Julia Fauci, John Gudmunson, Paul Stoddard, Pat Vary and Scott Newport. Ms. Tobias and Mr. Andersen were absent. Others present were Ray Bockman, John Emerson, Joan Hanson, Steve Reid, Bob Brown, Anita Turner, Jeff Metzger. Gary Hanson, Jeff Whelan, Sally DeFauw, Paul Miller, Riley Oncken, Julia Fullerton, and Derek Tyson.

Chairman Anderson invited Mr. John Hulseberg, Vice-Chairman of the Planning & Zoning Committee to sit in for Mr. Ken Andersen this evening.

It was moved by Ms. Fauci, seconded by Ms. Vary, and it was carried unanimously to accept Mr. Hulseberg at the table to sit in for Mr. Ken Andersen, Chairman of the Planning & Zoning Committee.

APPROVAL OF THE MINUTES

Moved by Ms. Allen, seconded by Ms. Fauci, and it was carried unanimously to approve the minutes from April 2012.

APPROVAL OF THE AGENDA

Moved by Mr. Stoddard, seconded by Mr. Hulseberg, and it was carried unanimously to approve the agenda.

APPOINTMENTS

1.) General Assistance Appeal Board: Mr. Arden Awe

Ms. Barbara Young

Mr. Eric Johnson

Mr. Lawrence Asselborn

Mr. Norman Troeger

Chairman Larry Anderson

All reappointments for a term of 3 years,

until June 30, 2015.

2.) Community Services Administrative Board: Ms. Kristi Falk, appointment for a term

of 3 years, until July 1, 2015.

3.) Waterman Community Fire Protection

District: Mr. Edwin Bowman, to fill the

unexpired term of Mr. Mark Rueff, until

March 31, 2015.

Appointments expiring for June 2012:

1.) Workforce Investment Act Board – 1 position

2.) Fairdale Light District – 1 position

3.) Somonauk Cemetery Association – 3 positions

Moved by Ms. Allen, seconded by Ms. Vary, and it was carried unanimously to forward these appointment recommendations to the full board for approval.

DISCUSSION ON COUNTY BOARD MEMBERS’ EMAILS

Mr. Newport explained to the committee members that there was discussion at the last Finance Committee meeting regarding each county board member having their own email address with the County. He said that Ms. Hanson had made a presentation to the Finance Committee that evening about what her department was doing and during part of that discussion he made a suggestion that all county board members have an official DeKalb County government email address. He said that this would be helpful if there are any FOIA requests in the future and that all of the county board members would need to comply with the County’s email policy, too.

Ms. Hanson said that it will cost $45.00 a license for 22 email addresses since there are 2 already set up for Chairman Larry Anderson and Vice-Chairman Ruth Anne Tobias. If, however, you choose to forward them to your personal email address - that would be your choice.

Ms. Vary and Ms. Fauci thought that this was a good idea.

Mr. Newport asked if this email would be compatible with Outlook?

Ms. Hanson said yes.

Mr. Newport also wanted to know if the County’s server would be able to handle all of these new emails, both incoming and outgoing?

Ms. Hanson said yes. She explained that they hold on to all incoming and outgoing emails for two weeks. Personal folders are held onto until an employee personally deletes them. She said that in total it will cost the County $1,000 to do this and everyone on the board will be assigned an email address.

Moved by Ms. Fauci to spend money ($1,000) that is already in the budget so that all county board members can have their own County government email address that remains on the County’s server. Seconded by Mr. Stoddard, and it was carried unanimously to approve this recommendation.

APPROVAL OF THE COUNTY BOARD AGENDA

Mr. Ray Bockman, County Administrator, reviewed the County Board Agenda for the Board Meeting to be held on May 16, 2012. The committee wanted an item to be placed on the county board agenda under Communications and Referrals titled “Fund Balance Presentation by Mr. Fred Lantz.”

Moved by Ms. Vary, seconded by Mr. Hulseberg, and it was carried unanimously to approve the county board agenda to forward it to the full county board for approval.

GENERAL DISCUSSION

Mr. Newport, Chairman of the Finance Committee, said that his committee heard from the County’s Insurance person who explained the 2011 county insurance loss ratio and premium expense. The range of costs will increase between 15% to 25%. They talked about things that they can do and about HSA accounts. They also heard update reports from Information Management Office Department and from the Facility Management Department.

Mr. Gudmunson, Chairman of the Highway Committee, said that he received a phone call from the County Engineer on Monday asking if he could bring an item forward to the Executive Committee to place on the county board agenda, which this committee just approved as an item on the May County Board Agenda.

Mr. Stoddard, Chairman of the Health and Human Services Committee, said that his committee did not meet this month so he had no report.

Ms. Allen, Chairman of the Law and Justice Committee, said that her committee heard from John Farrell with the State’s Attorney’s Office who gave an updated report on that office. Ms. Gilmour, Director of the Court Services Committee, approached the committee about an agreement that she needs to check into whether there needs to be a resolution written since they are changing the paperwork to reflect the new 23^rd Judicial Circuit on the contract. Ms. Gilmour will get back to them with more information.

Ms. Fauci, Chairman of the Forest Preserve Committee, said that her committee will hold their next meeting at Russell Woods in Genoa and that there will be a tour of the Hoppe Property. They also have included in the county board packet two reports that they received from Mr. Al Roloff and Mr. Peggy Doty.

Ms. Vary, Chairman of the Economic Development Committee said that her committee heard from Mr. Borek of the DeKalb County Economic Development Corporation. Mr. Borek stated that Ryerson, Inc., moved into the old Encoat building. Ryerson will begin with approximately 20 employees and will grow from there. He also said that Nehring Electrical had celebrated their 100 year Anniversary recently.

Mr. Hulseberg, Vice-Chairman of the Planning & Zoning Committee, said that his committee would be sending three items to the county board office.

Mr. Paul Miller, Planning Zoning Committee Director, explained to the committee that the county board members will find, in the county board packets, an ordinance denying an amendment to a special use permit request for Stonehouse Park. He explained a couple of other options that the county board members could do. After a brief discussion , the committee agreed that they wanted another item for Stonehouse Park that would approve the amendment to the special use permit request. The committee added this new approval resolution on the county board agenda for the May County Board Meeting, right after the denial resolution.

ADJOURNMENT

It was moved by Ms. Allen, seconded by Ms. Vary, and it was carried unanimously to adjourn the meeting.

Respectfully submitted,

______________________________

Chairman Larry A. Anderson

LAA: mcs