DRAFT

HIGHWAY COMMITTEE

September 6, 2012

A meeting of the Highway Committee of the DeKalb County Board was held on Thursday, September 6, 2012 at 6:00pm in the Conference Room of the DeKalb County Highway Department, DeKalb, Illinois.  

Chairman Gudmunson called the meeting to order at 6:00pm.  Committee members present were Vice Chair Augsburger, Mr. Brown, Mr. Cribben, Mr. Deverell and Mr. Foster.   Others present were Mr. Nathan Schwartz, County Engineer and Wayne Davey, Support Services Manager, from the Highway Department.

APPROVAL OF MINUTES:

Motion made by Mr. Brown and seconded by Mr. Cribben to approve the minutes of the regular August 2, 2012 and special August 15, 2012 meetings.  The motion to approve the minutes carried unanimously. 

APPROVAL OF AGENDA:

Motion made by Vice Chair Augsburger and seconded by Mr. Deverell to approve the agenda as presented.   The motion passed unanimously. 

PUBLIC COMMENT:   None

RESOLUTION #R2012-59 – APPROVAL OF LOCAL AGENCY AGREEMENT FOR FEDERAL PARTICIPATION FOR GLIDDEN ROAD:

Mr. Schwartz presented the Committee with an agreement with the State of Illinois for the appropriation of $21,590.43.  These funds were originally appropriated to the City of DeKalb for a prior Annie Glidden Road Federal project and not spent.  Instead of turning these back to the Federal Government Mr. Schwartz inquired if the Federal Government would allow the unspent funds to be rolled over to a County Glidden Road project.  After receiving approval, the County set plans in motion to have a section of Glidden Road surveyed from Illinois Route 64 north to Illinois Route 72.  The cost estimated for that project was a price of not to exceed $25,000.00.  These unspent funds are 100% funds and require no match up to the $21,590.43 amount.  Anything spent on this project over that amount would then be the responsibility of the County.  The County currently has all the required right-of-way for the shoulder widening of this road with the exception of one piece of property that is currently being handled in the County Court System.  This project would complete the survey required and provide cross-sections of this road to be used during the shoulder widening and ditch reshaping to provide a larger recovery zone than is now present.  Mr. Schwartz recommended approval of this request.  A motion was made by Vice Chair Augsburger and seconded by Mr. Cribben to forward the resolution to the full County Board recommending approval.  The motion passed unanimously. 

RESOLUTION #R2012-60 – PRELIMINARY ENGINEERING AGREEMENT FOR GLIDDEN ROAD:

Mr. Schwartz explained that the County has requested McClure Engineering from Rockford, Illinois to complete the survey and prepare the cross-sections of Glidden Road from Illinois Route 64 north to Illinois Route 72.  The purpose for this work would be to widen the shoulders on that stretch of Glidden Road like the County is currently doing on Glidden Road from Dresser

to Illinois Route 64.  McClure Engineering has provided a cost of not to exceed $25,000.00 for this project.  As stated earlier, most if not all of this cost would be covered with unspent Federal Funds secured by Mr. Schwartz from the City of DeKalb project.  Mr. Schwartz recommended forwarding this resolution recommending approval.  Vice-Chair Augsburger made a motion and Mr. Cribben seconded it to forward this resolution to the full County Board recommending approval.  The motion passed unanimously. 

CHAIRMAN’S COMMENTS:  Chairman Gudmunson commented on Suydam Road patching and seal coat being completed and that he is looking forward to Somonauk Road being resurfaced after the Sandwich Fair.  Mr. Schwartz stated Somonauk Road is scheduled to begin approximately September 17^th – weather permitting.

COUNTY ENGINEER’S COMMENTS: 

Mr. Schwartz presented the Transportation Improvement Progress Report for the month of August.  The upgrading of Chicago Road will begin on Monday, September 10^th and construction will also begin Monday on the Hortense Street Bridge.  The contract price for the bridge repairs was awarded at $214,820.66 to Herlihy Mid-Continent Company from Romeoville, Illinois.    A Mediator has been appointed to help with settlement discussions for the Keslinger Road Bridge but no date has been set for that meeting.    

Mr. Schwartz briefed the Committee on the Highway Department’s 2013 Budget submission.  A snap-shot view of the estimated revenues, expenditures and fund balances was provided to the Committee with the understanding that more details would be discussed at their October Committee meeting if necessary.  The Committee was briefed on the Department’s equipment request for the coming year as well.

ADDITIONAL COMMENTS:   None presented.

ADJOURNMENT:

Chair Gudmunson asked if there was anything further that needed to be discussed and hearing none asked for a motion to adjourn.  A motion was made by Vice Chair Augsburger and seconded by Mr. Cribben to adjourn.  The motion passed unanimously and the September 6, 2012 meeting was adjourned at 7:05pm.

                                                                        Respectfully Submitted,

                                                                        John Gudmunson

                                                                        Chairperson