DeKalb County, Illinois

Minutes of the
Ad Hoc Jail Planning Committee

March 14, 2012

AD HOC JAIL PLANNING COMMITTEE

MINUTES

March 14, 2012

3:30 p.m.

The Ad Hoc Jail Planning Committee met in the Legislative Center’s on the West Side of the Gathertorium on March 14, 2012 3:30 p.m.  Committee Chairman Ruth Anne Tobias called the meeting to order.  Members present were Marlene Allen, Ray Bockman, Riley Oncken, Anita Turner, Lt. Joyce Klein and Sheriff Roger Scott.  Others present were Jim Scheffers, Gary Hanson, Mr. Leonard, Dennis Kimme, James Matarelli, Matt Mieves and Ken Andersen.

APPROVAL OF THE MINUTES

Moved by Ms. Turner, seconded by Mr. Oncken, and it was carried unanimously to approve the minutes from September 2011.

REVIEW OF RESOLUTION #R2012-25 INTERGOVERNMENTAL AGREEMENT

Mr. Dennis Kimme briefly reviewed Resolution #R2012-25 for the committee regarding the Intergovernmental Agreement between the County of DeKalb, Sycamore Public Library and the City of Sycamore to facilitate the expansion of the DeKalb County Jail.

Mr. Kimme highlighted some items for the committee regarding the agreement with a PowerPoint presentation.  Some of those items are listed below:

1. DeKalb County gains access to and ownership of Locust Street between State and Exchange Streets.
2. DeKalb County gains access to and ownership of the Alley between  Locust & Walnut Streets.
3. DeKalb County is permitted to move city utilities.
4. Sycamore receives Exchange Street between Main & Locust Streets; returns to two-way street; widened; (parking adjacent to Legislative building lost.)

Mr. Kimme said that some of the diagonal parking in front of the existing Legislative Center will be lost.

Mr. Kimme then highlighted what happens to the County with this Agreement:

1. Turning radius at Exchange & Main will be enlarged.
2. The County provides safety upgrades at corner of Exchange & Main Streets; and Sycamore will maintain it.
3. The Library’s half of Locust given to County; assured access to county public parking.
4. City of Sycamore equally shares costs of water main movement/improvement & related design services.

Mr. Kimme said that the City of Sycamore will be sharing the costs with the County on the water main improvements.

He said that as far as the section of the agreement dealing with utilities the following items highlight some of the Counties duties:

The County will pay for:

1. Other utility changes,
2. Required plats,
3. Exchange Street and Alley improvements,
4. Signage identifying public parking.

The exterior building appearance on the south side will be equal in character to the rest of the building.

The county will try to avoid moving any power lines on Exchange Street if possible.

Mr. Ray Bockman said that he wanted to thank the City of Sycamore City Manager and staff for working with the County on this agreement. He said that they were very professional and a pleasure to work with. 

Chairman Tobias asked if there will be any additional costs to the whole construction project?

Mr. Bockman said there will be some upgrade costs for the Road to Exchange Street that we had planned on initially, however, the budget hasn’t been changed.  Mr. Leonard of Gilbane gave the current IGA estimate of a net increase of about $125,000. 

Mr. Oncken pointed out that in the agreement, page 6, item #14, last line, reads “any interest in that part of Exchange Street.”  It should read “any interest in that part of Locust Street which adjoins the Library property.”

Mr. Andersen asked what the costs will be to move the utilities?

Mr. Kimme said overall it will cost approximately $1.6 million for total allowances and it is included in our budget for this project.

It was then moved by Mr. Oncken, seconded by Ms. Turner, and it was carried unanimously to forward this resolution to the full board for approval.

Chairman Tobias thanked everyone on the committee, the architects and Mr. Kimme for all of their hard work on the Intergovernmental Agreement and Design Work.

Mr. Kimme then reviewed the Design Update for the committee.  He highlighted the following items:

            The Guiding Design Principles are:

1. To insure that all boarded inmates come home
2. Satisfy User’s critical operational needs
3. Attain staff efficiency
4. Provide adequate core support services so that future expansion is housing-oriented; uses less site footprint
5. Provide “add alternate” shelling options where necessary to insure the above and maximize the use of existing dollars

He then shared proposed design plans with the committee for the 3-story new Jail. 

The Finishing of the Schematic Design highlights are:

1. To finish floor plans; establish engineering systems
2. Show future expansion options
3. Develop elevations
4. Develop sections
5. Prepare outline specifications
6. Develop project cost estimates
7. Develop jail staffing plan
8. Then wait

Mr. Bockman said that the waiting period will be hard and to remember that the bidding climate remains good right now, a year from now no one knows what it will be.

Mr. Andersen asked Mr. Bockman how long do we have to wait yet on the landfill issue?

Mr. Bockman said that he was informed that later this year we could hear on the status of the Second District Court of Appeals.  The IEPA review is going along well right now, he has been told.

Mr. Andersen asked the committee thoughts on where the money would come from for the operations of the new building.

Mr. Bockman said that $1 million would remain in our budget to pay for staffing and

operations.  This is because of the return of our prisoners that would now be housed in our own Jail. 

The committee discussed briefly that any bed availability could be rented out possibly to other counties.

ADJOURNMENT

Moved by Mr. Oncken, seconded by Ms. Turner, and it was carried unanimously to adjourn the meeting.

Respectfully submitted,

_________________________________

Ruth Anne Tobias, Chairman

RAT:mcs

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