DEKALB COUNTY PUBLIC BUILDING COMMISSION
A MUNICIPAL CORPORATION AND BODY POLITIC ORGANIZED PURSUANT TO THE “PUBLIC BUILDING COMMISSION ACT.” ILLINOIS REVISED STATUTES 1977 CHAPTER 85, SECTIONS 1031 THROUGH 1054 CHAPTER 85, SECTIONS 1031 THROUGH 1054AND CURRENTLY UNDER ILLINOIS COMPILED STATUTES 50 ILCS 20/1 et seq.

MEETING OF TUESDAY, APRIL 8, 2008

A regular meeting of the Board of Commissioners of the DeKalb County Public Building Commission (hereinafter “Commission”) was held Tuesday, April 8, 2008 at 8:30 A.M. in Conference Room East of the DeKalb County Administration Building, pursuant to written notice of each Commissioner as required by the By-Laws.

ROLL CALL

The meeting was called to order by Chairman Robert Hutcheson at 8:30 A.M. Commissioners present were Chairman Hutcheson, Mr. Beryl Smith, Mr. Robert Morrison, Dr. Richard Baker and Mr. Matt Swanson. Also present were Mr. Gary Hanson, Mr. Jeff Burandt of Wold Architects & Engineering, Mr. Brian Kerner, of Burnidge Cassell Associates, Mr. Jeff Oke of KJWW Engineering and Secretary Mary Simons.

APPROVAL OF MINUTES

A motion was made by Mr. Smith to approve the minutes of the meeting held on Tuesday, January 22, 2008. Mr. Morrison seconded the motion. The motion passed unanimously by voice vote.

APPROVAL OF AGENDA

Mr. Morrison made a motion to approve the agenda as presented. Mr. Swanson seconded the motion. The motion passed unanimously by voice vote.

COMMUNITY OUTREACH BUILDING

Mr. Jeff Burandt of Wold Architects and Engineers reported that the Community Outreach Building was delayed by extreme weather conditions. However, over the last three weeks work has been done on the masonry, electrical and the bearing walls. Completion of those areas is expected around April 18. It is anticipated that by the 28th of April the roof structure will be going up. He added that the work is now progressing quickly and the crew is excited to be back on the job. He explained that the General Contractor is revising the schedule to accommodate the three-month period when we were not working. The job superintendent indicated that he expects a mid-October completion date. Mr. Burandt said that the original schedule reflects August 1st as the substantial completion date. That date will continue to be used until we get feedback from the contractors to determine how the schedule can be adjusted. A meeting will also have to be scheduled so that the criteria and needs of the Commissioners are included in the time line before finalizing the schedule.

CHANGE ORDERS

There were no change orders presented this month.

PAY REQUESTS

Mr. Hanson referred to the “Schedule of Payouts” which were distributed at the beginning of the meeting. (Schedule attached as Exhibit “A”.) Mr. Hanson stated that Payout #4 for Mascal Electric in the amount of $27,000 was the only payout presented this month. A motion to approve the payout was made by Mr. Smith and seconded by Dr. Baker. Discussion and
questions by the Commissioners took place regarding the amount presented for labor. Mr. Burandt was asked to look into the matter and present more detail since little work was actually done during the inclement weather. There was a consensus by the Commissioners that Mr. Burandt report back to the PBC with his findings. Mr. Burandt was also asked to provide copies of the new construction schedule to the Commissioners as soon as it is available. Chairman Hutcheson called for a vote on the motion to approve Payout #4. The motion carried unanimously by a voice vote.

PUBLIC SAFETY BUILDING - BOILER PROJECT

Mr. Brian Kerner of Burnidge Cassell Associates introduced Mr. Jeff Oke from KJWW Engineering Consultants. Mr. Kerner distributed copies of the letter of recommendation from Burnidge Cassell for the PSB Boiler project including two alternates which were part of the bid form. (Letter and Bid Tabulation Recap is attached as Exhibit “B”.) Mr. Kerner stated that it is the recommendation of Burnidge Cassell to award the bid to David Thomas Mechanical, of St. Charles, IL, for the base bid amount of $146,000. Mr. Kerner explained that Alternate #1 adds a third boiler and associated control piping for the amount of $43,323. Alternate #2 removes and replaces water pumps, air separator, expansion tank, filters and all associated piping for the amount of $41,419. Mr. Kerner added that based on the construction cost estimate of $150,000, the two alternates are not being recommended. Some concern was expressed that there is no back-up boiler in place in the proposed recommendation. A proposal was made to use one of the old boilers as a back-up. Mr. Oke agreed to pursue the cost and compatibility of using one of the old boilers as a backup to the proposed system. Discussion also took place regarding use of the proposed system in a possible future building expansion. Dr. Baker made a motion to approve the recommendation of David Thomas Mechanical for $146,000. Dr. Baker further moved that Mr. Oke research the possibility of using one of the existing boilers as a backup to the new system. Mr. Smith seconded the motion. The motion carried unanimously. Mr. Kerner said that he will get a price quote from David Thomas Mechanical to install a third boiler. Mr. Kerner added that they will be working on the shop drawings, then ordering the equipment using an anticipated installation of July or August and interim progress reports will be provided.

UPDATE OF FY 2008 PROJECTS

Mr. Hanson referred to the “Status of PBC Projects” report (attached as Exhibit “C”). Mr. Hanson explained that the report contains 10 major projects with the status of each project. He indicated that item #2 is for an upgrade in Courtroom 204 where the video conferencing equipment and attorney tables had to be reconfigured. He added that the fourth item in #10 was not a budgeted item. However, it was found that areas where computer switches are being installed to accommodate the new telephone system are becoming overheated, requiring unbudgeted replacement of the air conditioning equipment.

NEW BUSINESS/OLD BUSINESS

None

NEXT MEETING: TUESDAY, MAY 6, 2008, 8:30 A.M.


ADJOURNMENT

A motion was made by Mr. Morrison to adjourn the meeting. The motion was seconded by Dr. Baker. The motion carried unanimously by a voice vote. Meeting adjourned at 9:30 a.m.

 

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Robert Hutcheson, Chairman

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Mary G. Simons, Secretary